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Process documentationManaging Supplier Relationship Locate this document in the navigation structure

 

In this business process, suppliers can change their own data and send it to the purchaser for approval.

If suppliers have sufficient authorization, they can log on to supplier self-services and make changes to their own data. These changes are passed on automatically to SAP Supplier Relationship Management (SAP SRM), where the purchaser has to approve the changes before they take effect.

From SAP SRM, the changed data can be sent to the back-end system that is assigned to the supplier in question using SAP NetWeaver Process integration. Subsequently, the supplier's master data is updated with these changes automatically.

A purchaser can lock suppliers in Materials Management or SAP SRM. When suppliers are locked, it is no longer possible to create documents for them. Suppliers might be locked because they provide poor quality, or because the purchaser has decided to use a different supplier. When suppliers are locked, the purchaser can still view the documents that already exist for this supplier. A purchaser can also change suppliers’ data.

These changes are automatically transferred to supplier self-services.

It is also possible to group together different suppliers to compile a supplier list. This list is based either on a product category, or on a specific product within a product category. The purchaser can prioritize the suppliers in the supplier list. This information is then made available to purchasers during sourcing.

Process

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  1. Assign supplier role (SRM Server)

  2. Enable editing of own data (SRM Server)

  3. Change own data (SRM Server)

  4. Accept changes in supplier data (SRM Server)

    If you activate the SRM, Supplier Collaboration (SRM_SUCO_1) business function and the Customizing switch Supplier Self-Registration (SRM_701_SUCO_SUP_REG), the purchaser can also monitor the changes done by the supplier in a change monitor in supplier self-services. After the purchaser accepts the changes, the accounts payable clerk is notified by an e-mail containing the data for a manual SAP ERP vendor update. New master data values in supplier self-services are valid only after the SAP ERP changes are replicated back to supplier self-services.

  5. Change supplier data (SRM Server)

  6. Lock supplier (SRM Server)

  7. Create approved supplier list (SRM Server)