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Function documentationUpdating the Transaction Figures Locate this document in the navigation structure

 

As a result of the updating of transaction figures in Accounting, expenses are entered for the Accounting department and invoices are created and paid.

Prerequisites

  • The ALE distribution model must be set up in the SAP Supplier Relationship Management (SAP SRM) system depending on the release level used for the following message types:

    • ACLPAY

    • ACC_GOODS_MOVEMENT

    • ACPJMM

    Depending on the release level, you can also use BAPIs and methods. See Customizing for more information:   Supplier Relationship Management   SRM Server   Technical Basic Settings   ALE Settings  

  • The card company and the procurement cards must be created in Customizing for the SAP SRM. We recommend creating and using a separate document type in the back-end system for the G/L account postings.

    See Customizing for more information:   Supplier Relationship Management   SRM Server   Procurement Card  

  • The card company must be created as a creditor in Accounting in the back-end system.

  • In Customizing for Accounting, you must create a clearing account that is flagged as non-taxable.

  • We recommend creating a separate expense account for purchases made using procurement cards and also defining this as a cost element. In Controlling, you can then analyze all purchases made using a procurement card.

Activities

SAP SRM creates an invoice for the bank or card company from the settlement data and updates this in Accounting in the back-end system using message type ACLPAY. The invoice is blocked and can be paid at a specific point in time. The offsetting entry is made to the clearing account specified in Customizing. The system generates G/L account postings from the individual purchases. These postings clear the clearing account and debit the expense account defined for the procurement card. At the same time, the system debits the cost object (cost center, project, and so on). These postings are made using message type ACPJMM.

The system makes all postings asynchronously. Errors are recorded in the ALE log of the receiving system.

Caution Caution

The system does not make tax postings. It makes all gross monetary postings.

End of the caution.