Supplier registration

The purchaser sends an invitation e-mail to a potential supplier, or a potential supplier calls up the Web site of the purchasing company.

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The potential supplier calls up a URL that opens the self-registration page in the supplier self-services system.

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The potential supplier enters their master data and assigns themselves to one or more product categories.

The potential supplier is registered in the supplier self-services system as a business partner with the Potential Supplierrole.

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The potential supplier automatically receives a link to one or more questionnaires (a general questionnaire and one questionnaire for each product category). You can define which questionnaire to use for which product category in Customizing for SAP Supplier Relationship Management under  Supplier Collaboration Supplier Self-Registration Questionnaire Settings Assign Questionnaire and Language to Product Category

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The potential supplier fills out the questionnaires.

The questionnaires are stored in the supplier self-services system.

Supplier preselection

The purchaser calls up Supplier Preselection in the SRM Server system.

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The purchaser reviews the master data and the questionnaires in the supplier self-services system and either accepts or rejects the potential supplier.

Accepted potential suppliers appear in the supplier directory.

Supplier transfer

The purchaser selects a supplier from the supplier directory in SAP SRM and transfers this supplier into the SRM Server System using OPI.

Supplier master records are created in the SRM Server system. An XML message is sent to supplier self-services.

The supplier data is transferred to the Business Partner Change Monitor (SAP SRM) and can be transferred from there to the SAP ERP system.

Supplier enablement

The supplier self-services system sends an e-mail with a registration number to the supplier.

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The supplier uses the registration number to create a user in supplier self-services.

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The supplier can change his or her master data in supplier self-services.

The changes are transferred to the supplier directory.

Data transfer

The purchaser sees these changes in the Business Partner Change Monitor.

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In the Business Partner Change Monitor, the purchaser triggers the automatic update of master data using the Transfer Change to Backend button.

The master data is automatically updated in SAP ERP.

Steps

Sub-Steps

Results

Supplier registration

The purchaser sends an invitation e-mail to a potential supplier, or a potential supplier calls up the Web site of the purchasing company.

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-

The potential supplier calls up a URL that opens the self-registration page in the supplier registration system (ROS system).

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The potential supplier enters their master data and assigns themselves to one or more product categories.

The potential supplier is registered in the ROS system as a business partner with the Potential Supplier role.

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The potential supplier automatically receives one or more questionnaires (a general questionnaire and one questionnaire for each product category). You can define which questionnaire to use for which product category in Customizing for SAP Supplier Relationship Management under  SRM Server Supplier Registration Basic Settings Assign Questionnaire and Language to Product Category

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The potential supplier fills out the questionnaires and returns them.

The questionnaires are stored in the ROS system.

Supplier preselection

The purchaser calls up Supplier Preselection in the SRM Server system.

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-

The purchaser reviews the master data and the questionnaires in the ROS system and either accepts or rejects the potential supplier.

Accepted potential suppliers appear in the supplier directory.

Supplier transfer

The purchaser selects a supplier from the supplier directory in SAP SRM and transfers this supplier into the SRM Server System using OPI.

Supplier master records are created in the SRM Server system. If a supplier in the master data record is flagged as a portal supplier, an XML message is sent to supplier self-services.

The supplier data is transferred to the Business Partner Change Monitor (SRM Server) and can be transferred manually from there to the SAP ERP system.

Supplier enablement

The supplier self-services system sends an e-mail with a registration number to the supplier.

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The supplier uses the registration number to create a user in supplier self-services.

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The supplier can change his or her master data in supplier self-services.

The changes are transferred to the supplier directory.

Data transfer

The purchaser sees these changes in the Business Partner Change Monitor.

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-

In the Business Partner Change Monitor, the purchaser triggers the automatic update of master data using the Transfer Change to Backend button.

The master data is automatically updated in SAP ERP.