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Function documentationWorkflow Definitions Locate this document in the navigation structure

 

This section describes how to create and edit a workflow definition.

Features

Field Help for Workflow Definition Page

Function

Description

Inactive

Select this checkbox to indicate that this workflow definition is inactive and unavailable for use.

Display Name

Enter a name for the workflow definition. This is a required field.

Description

Enter a description for the workflow definition.

Process Template

Indicates the current process template. This template is added under Process Template Versions.
Process Template Versions

This section lists all versions of the process template for this workflow definition.

The process template is a script file that defines the acceptable approval statuses, routing and conditions for each workflow definition. This file is created using a source external to SAP Sourcing (JaWE) and uses an .XPDL format. For information about customizing a workflow process template, see your system administrator.

For details on editing a process template, see Changing a Workflow Process Template.

Function

Description

Add New Version

Click to add a process template. Fill in the fields in the Process Template dialog box.

Note Note

Changing the process template in an existing workflow definition does not affect currently active workflow processes referencing that definition. This change only applies to documents created after the change is made.

End of the note.

Activities

Creating a Workflow Definition

To create a workflow definition:

  1. Navigate to   Setup   System Setup   Workflow   Workflow Definitions   .

  2. On the Workflow Definition page, select Create.

  3. On the Creating: Workflow Definition page, fill in the fields with workflow information.

  4. Select Add New Version to add a process template to the workflow definition. For details, see Field Help for Process Template Dialog Box.

    Changing the process template in an existing workflow definition does not affect currently active workflow processes referencing that definition. This change only applies to documents created after the change is made.

  5. Save your changes.