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The Accounting page in a sourcing document allows you to assign costs to different parts of your business. Ultimately, all cost data rolls up into the general ledger, which becomes the legal record for accounting information. However, general ledger accounts often focus on accounting needs and do not provide a complete picture of cost. The Accounting page provides additional fields that enable you to assign and track costs as needed.

You can add accounting information to projects, RFxs, auctions, and master agreements.

Features

Field Help for the Accounting Page in a Sourcing Document

Function

Description

Activity

Choose the Lookup icon to select the business activity against which to track costs. For example, activities might include travel, professional fees, training, software expenses, and so on. Activities are created in Administration or imported from the system of record.

Cost Center

Choose the Lookup icon to select a cost center for the activity. A cost center is an organizational unit or department (sales, services, IT, finance, marketing, engineering, and so on) to which to assign the specified cost. Cost center information is used for spend analysis. Cost centers are created in Administration or imported from the system of record.

Entity

Choose the Lookup icon to select the business entity for the activity. An entity can be a legal entity, for multilocation companies, or a company within a conglomerate. Entities are created in Administration or imported from the system of record.

General Ledger Account

Choose the Lookup icon to select a general ledger account (GLA), which represents a general ledger account (the lowest organizational unit of cost assignment) in your accounting system. GLAs are created in Administration or imported from the system of record.

Benefit (percentage)

Enter the percentage you expect to save with this accounting activity. The sum of the percentage values in the Benefit column must equal 100.

Activities

Adding Accounting Information to a Sourcing Document

To add accounting information:

  1. On the Accounting page under Accounting Information, choose Add.

  2. In the Accounting Information table, make an entry in each field by choosing its Lookup icon.

  3. Save your changes.

Note Note

You can choose an Edit icon on the Accounting page to edit existing accounting information.

End of the note.