Inactive

Check this box to indicate that the supplier is inactive and remove the supplier from the Active list. If this box is not checked, the supplier is considered Active, regardless of the supplier's assigned status in the categories described below.

Purchasing Hold

A check in this box prevents the supplier from participating in sourcing events. A supplier with this status appears on the list of suppliers to select for a sourcing event. However, if the supplier is selected, a message appears indicating that the supplier cannot be invited due to Purchasing Hold status.

Additionally, if a contract involving this supplier is edited, an error message is displayed to alert you that the supplier is on Purchasing Hold.

On the Supplier page, you can conduct a search for all suppliers with a Purchasing Hold status.

Preliminary

This box is checked automatically by the system to indicate that the supplier was created on the fly, for example, during creation of an RFx. If this box is checked, the supplier is only be able to participate in the event for which the supplier record was created. The supplier will not appear in the active supplier list for other events.

Remove the checkmark to add the supplier to the list of active suppliers for all sourcing events.

On the Supplier page, you can conduct a search for all suppliers with a Preliminary status.

Approved Supplier

A check in this box indicates that the supplier is approved to participate in sourcing events. A supplier with this status appears in the list of suppliers to select for a sourcing event.

Primary Supplier

Check this box to identify a supplier you prefer or work with frequently. A supplier with this status appears in the list of suppliers to select for a sourcing event.

A supplier receives the appropriate logon information regardless of the supplier's assigned status. A search conducted for All Suppliers retrieves suppliers in all of the above status categories.