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Function documentationWorking with Purchasing Documents from SAP Sourcing Locate this document in the navigation structure

 

After sourcing is completed in SAP Sourcing and you have created an SAP Sourcing award or SAP Sourcing master agreement, you can define in the SAP Sourcing system which purchasing documents the system creates in SAP ERP. To ensure the maximum possible transparency, the system writes the document numbers of the RFPs and master agreements created in the SAP Sourcing system to the related SAP ERP purchasing documents.

Integration

Before you can use the integration of the SAP ERP and SAP Sourcing systems, you need a valid license for SAP Sourcing.

Prerequisites

You have configured the SAP Sourcing system and integration with the SAP ERP system. For more information, see the configuration guide on SAP Service Marketplace at http://service.sap.com/eso.

You have defined all the required settings in Customizing under   Integration with Other SAP Components   SAP Sourcing   Settings for SAP Sourcing Integration  . In particular, you have defined the text types that the system uses to write the document numbers of the RFPs and master agreements created in the SAP Sourcing system to the item texts of the related SAP ERP purchasing documents.

Features

In the SAP Sourcing system, the user controls how the related purchasing documents are created in the SAP ERP system after the award for the SAP Sourcing RFx response (RFP):

  • The user can trigger the creation of a purchase order, a contract, or a scheduling agreement in the SAP ERP system from the SAP Sourcing award. The interaction between the integrated systems ends with the creation of the SAP ERP purchasing documents from the RFP.

  • The user can determine that an SAP Sourcing master agreement is created from the SAP Sourcing award, and that this is replicated in the SAP ERP system as a contract or scheduling agreement. Any changes to the replicated data are made in the SAP Sourcing master agreement and distributed to the SAP ERP system.

From the purchasing documents created in SAP ERP, you can create all the follow-on documents that you use within the SAP ERP purchasing process. For example, you can create outline agreement requisitions or purchase orders with reference to the created outline agreements, or post invoice receipts for purchase orders.

Note Note

You can activate the update of an interface protocol in Customizing. This records the data that the SAP Sourcing system sends. Report BBP_ES_ANALYSE_RFC_CALLS makes this data available, in order to analyze system communication problems after the event.

End of the note.

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