Confirm Purchase Order Item as Requested

Choose the Confirm option in case you want to confirm a purchase order item exactly as it was requested. You do not need to enter any data. This action is available only for those items that have not been confirmed before.

You can also confirm several purchase order items at the same time. To do this, select the purchase order items you want to confirm, and choose the Confirm button in the button bar.

Confirming a purchase order item immediately publishes your response to the customer.

Confirm Purchase Order Item with Deviation

Choose the Confirm with Deviation option if you want to confirm a purchase order item, but with a different quantity, shipping date, or delivery date.

You get a window where the confirmation schedule lines are prefilled with the request data. You can overwrite the values in the Quantity, in the Shipping Date, and in the Delivery Date fields. You can also add new confirmation schedule lines, and enter notes.

Confirming a purchase order item with deviation immediately publishes your response to the customer.

Reconfirm Purchase Order Item

Choose the Reconfirm option to reconfirm an already fully confirmed purchase order item. Reconfirming a purchase order item works exactly the same way as confirming a purchase order item with deviation. The prefilled data in the confirmation window is the data from the last confirmation.

Reject Purchase Order Item

You might decide to reject a purchase order item. In this case, choose the Reject option. In the window, you can enter a reason for rejection.

Create ASN for Purchase Order Item Schedule Line

Choose the Create ASN option to create an advanced shipping notification (ASN) for a purchase order item schedule line.

You get a window where several fields of the ASN are prefilled with the respective confirmation data. You can overwrite the values, and you can also add new lines to the ASN. However, you cannot add a line that references to a different purchase order item than the items already referenced in the ASN.

You can also create one ASN for multiple purchase order items at the same time. To do this, select the purchase order items you want to create the ASN for, and choose the Create ASN button in the button bar.

You can decide to save the ASN as draft, or to publish it immediately. Based on the setting on the SAP Supply Network Collaboration (SAP SNC) system, several checks may run when you save or publish the ASN.