Measures for Periods of Absence

The Business Workplace provides the following office functions for periods of absence:

• Substitution by other users

  Users can define substitutes for their period of absence. The substitutes can then access the folder areas for which the absent user has given them authorization in their own Workplace. One or more substitutes can be defined for different time periods.

• Automatic forwarding to another address

  Users can specify addresses to which documents sent are forwarded. These addresses can be other internal users or external addresses (for example, Internet addresses). You can specify several addresses for forwarding but only one can be active for each time period.

  Note

  If necessary, automatic forwarding can also be set centrally by an administrator. For more information, see Setting Automatic Forwarding Centrally.

• Automatic reply

  Users can create a reply that is automatically sent to the senders of messages received by them. You can specify the reason and duration of your absence, for example, in this reply. It is only sent once to each sender. You can also specify that it is only sent to internal senders.