Show TOC

 Approval Status

Definition

Status that displays the approval status of confirmation data.

Approval statuses are relevant for purchase order collaboration with approval process .

Use

Elementary Confirmation Statuses and Status Values

The following elementary approval statuses are available:

  • Approval status of a confirmation schedule line

  • Approval status of a component requirement (relevant to subcontract orders only)

The approval status of a confirmation schedule line or a component requirement can have the following values:

  • New

    The supplier has created a new confirmation schedule line or component requirement on Purchase Order Details screen on the Web user interface (Web UI), and has saved the purchase order but not yet published it.

  • Accepted

    The confirmation schedule line or component requirement has been accepted (either automatically by the system or manually by the customer).

  • Manual Approval Required

    The automatic approval process has determined that the confirmation schedule line or the component requirement deviates too much from the request data. The customer has to manually accept or reject the confirmation schedule line or the component requirement.

    Note Note

    With the approval process with tolerances , a confirmation schedule line or a component requirement is always assigned this status if it deviates to an excessive degree outside of the tolerance limits.

    With the approval process without tolerances , a confirmation schedule line or a component requirement is only assigned this status if you use an approval profile for the product of the purchase order item, according to which the customer must approve deviations manually.

    End of the note.

  • Rejected

    The customer has rejected the confirmation schedule line or the component requirement in the manual approval process. The supplier has to change the confirmation data.

Aggregated Approval Statuses

In addition to the elementary approval statuses, the following aggregated statuses are available:

  • Aggregated Approval Status for Component Requirements

    You find this approval status at confirmation schedule line level. The system determines this approval status from the approval statuses of the individual component requirements of the confirmation schedule line. If, for example, all component requirements of a confirmation schedule line have the approval status Accepted , and the supplier has not deleted any component requirements, the aggregated approval status is Accepted . If the supplier has deleted a component requirement, and deviating component requirements must be accepted, the aggregated approval status is Manual Approval Required .

  • Approval Status for the Item

    You find this approval status at item level. The system determines the approval status from the approval statuses of the confirmation schedule lines and from the aggregated approval status of the component requirements. The approval status of the item is Accepted only if the approval statuses of the confirmation schedule lines and the aggregated approval status of the component requirements have the value Accepted . If, for example, only one confirmation schedule line has the approval status Manual Approval Required , the item is also given the approval status Manual Approval Required .