Show TOC

Background documentationASN Alerts

 

An ASN alert indicates that an exception situation has occurred in connection with an advanced shipping notification (ASN). To generate an ASN alert, the following options are available, depending on the alert type:

  • The Post Processing Framework (PPF) generates the alert using a PPF action by default. System administration can deactivate the PPF action (action profile /SCA/BOL_DELIVERY).

  • SAP Supply Network Collaboration (SAP SNC) generates the alert in the background taking into account the PPF configuration.

    Note Note

    If you have set the ASN_PPF_EXEC validation check to inactive, so that certain alerts are generated in the background, you can deactivate the generation of each alert type individually. To do so, select the Inactive checkbox for the alert in the relevant PPF action profile.

    End of the note.

  • System administration regularly executes a special report in the SAP SNC system.

  • SAP SNC generates the alert during validation of the ASN.

The following table contains the alert types for advanced shipping notifications (ASNs):

Alert Type

ID

Source

Description

Exception in Validation of ASN

7033

Validation

The validation has detected missing or incorrect data in the ASN.

Overdue ASN

31

Report

SAP SNC system administration generates the ASN alerts with the /SCA/ASN_PASTDUE_ALERTWRITE report. For the report, an ASN is regarded as overdue if the ASN fulfills the following conditions:

  • The delivery date lies, at latest, on a date defined by the user (specified date plus offset in days).

  • The supplier has not yet delivered all items in full. However, ASNs or ASN items with the Closed status are regarded as delivered in full.

Goods Receipt Quantity Different from ASN Quantity

32

PPF or Background

The goods receipt quantity for an item in the ASN differs from the requested item quantity in the ASN (PPF action /SCA/BOL_DLV_GRQUAN_CHECK).

Cumulative Quantity Imbalance

7803

PPF or Background

This alert type is only relevant for service parts management (see below).

The quantity that the supplier (from his or her viewpoint) has already sent to the customer (the supplier cumulative quantity), differs from the quantity that the customer regards as received or in transit in the customer system. SAP SNC generates the alert when an ASN arrives (PPF action /SCA/BOL_DLV_CUM_IMB_CHECK).

To do so, SAP SNC evaluates the supplier cumulative quantity, the customer cumulative quantity, and the in-transit quantity that the ASN has transferred to SAP SNC.

If the customer has configured in the customer back-end system (SAP ERP with activated service parts management) for the scheduling agreement that he or she wants to be synchronized with the supplier with regard to the cumulative delivered quantity, SAP SNC compares the supplier cumulative quantity with the cumulative delivered quantity of the customer. (The in-transit quantity in the ASN is zero.)

If the customer and the supplier synchronize with regard to the cumulative received quantity, SAP SNC compares the supplier cumulative quantity with the sum of the cumulative received quantity and the in-transit quantity. The in-transit quantity covers all open quantities of the ASN in the customer back-end system.

Shipped Quantity Discrepancy

7804

PPF or Background

This alert type is only relevant for service parts management (see below).

The quantity of an ASN item with the Goods Receipt Complete status differs from the quantity that the customer has actually received (PPF action /SCA/BOL_DLV_CUM_SHIP_DISC_CHK).

Accuracy (ASN)

7810

External validation

This alert type is only relevant for service parts management (see below).

The external validation (see External Validation) has determined an exception and SAP SNC has mapped this exception to this alert type when the ASN arrived.

Change of Already Published ASN

7066

Automatically

An ASN alert of this type refers to an ASN that has the Published status: The ASN has been changed by the supplier.

New Attachment Added to Advanced Shipping Notification

7067

Automatically

A new attachment has been added to the advanced shipping notification, using the attachment handling functionality of SAP SNC (without Collaboration Folders).

The ID column contains the alert type ID. The Source column indicates how an alert is generated.

Alert Types for Service Part Management

The alert types 7803, 7804, and 7810 are only relevant for the shortage analysis of Service Parts Planning (SCM-APO-SPP) in SAP Advanced Planning and Optimization (SAP APO). You can display the alerts in the shortage analysis monitor. For more information, see SAP Library for SAP Supply Chain Management on SAP Help Portal at http://help.sap.comInformation published on SAP site, under Start of the navigation path SAP Advanced Planning and Optimization Next navigation step Service Parts Planning Next navigation step Analysis, Monitoring, and Reporting for Service Parts Planning Next navigation step Shortage Analysis Next navigation step Alert Monitor End of the navigation path.