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Function documentationCreation of ASNs for a Purchase Order Item

 

If you, as supplier, want to inform your customer about an upcoming delivery of a purchase order item, you manually create an advanced shipping notification (ASN), which refers to the purchase order item, on the Web UI of SAP Supply Network Collaboration (SAP SNC) and publish the ASN. SAP SNC sends the ASN with a DespatchedDeliveryNotification to the back-end system of the customer. You can also generate the ASN in your back-end system and send it to SAP SNC. SAP SNC forwards the ASN to the customer’s back-end system.

Prerequisites

You have specified in Customizing for SAP SNC, under Start of the navigation path Delivery Next navigation step Due Quantity Calculation Next navigation step Determine Due Schedule Line Quantities End of the navigation path whether the system uses request schedule lines or confirmation schedule lines of type Confirmed.

The item must fulfill the following conditions so that you can create an ASN for the item in the standard system:

  • Confirmation control in SAP SNC permits confirmations for the item.

  • The PO item has the status Open, Partially Delivered, or Delivery Completed.

    You cannot create ASNs for a PO item with the status Rejected, Canceled, Closed, or Blocked.

  • The ASN-based due quantity of the relevant schedule line is greater than zero.

  • The PO item is not a statistical item.

    Statistical items are only relevant in Service Parts Management if the customer back-end system (SAP ERP with activated Service Parts Management) has performed supersession for the item. The supplier is therefore not to deliver the product that the customer originally planned to order, but another one. The customer back-end system marks the main item with the originally ordered product as a statistical item in the purchase order, and creates a subitem with the replacement product for the main item. Only the subitem is delivery-relevant. You can therefore also create an ASN in SAP SNC for a subitem.

Features

ASN-Confirmed Purchase Order Schedule Lines

If you publish an ASN for a purchase order item in SAP SNC, SAP SNC creates an ASN-confirmed schedule line for the purchase order item. You cannot change this schedule line manually in SAP SNC. Data from the ASN (including MPN data and batch information) is copied to the ASN-confirmed schedule line.

Due Schedule Lines

Based on the ASN-confirmed schedule lines, SAP SNC automatically determines which request schedule lines of a purchase order are due. If you have made the setting in Customizing for SAP SNC that purchase order confirmation schedule lines should be used, SAP SNC also determines which confirmation schedule lines of a purchase order item are due based on the ASN-confirmed schedule lines. For these schedule lines, the supplier must still publish ASNs. For more information, see Determination of Due Schedule Lines.

Using Confirmation Schedule Lines or Request Schedule Lines

By default, SAP SNC uses data from the due request schedule lines of a purchase order item when creating ASNs for purchase order items. If you create an ASN for a specific request or confirmation schedule line of type Confirmed, the system uses data from that particular schedule line. If you have specified in Customizing that schedule lines of type Confirmed are used, the system proceeds as follows:

  • Creating an ASN for a purchase order item on the PO Details screen

    The ASN-based due quantity, manufacturer part number data and batch information is passed from the due confirmation schedule line to the ASN unless no ASN-based due quantity is stored in the confirmation schedule line. In this case, the data from the due request schedule line is used. If no confirmation schedule line of type Confirmed exists, then the system uses the data from the due request schedule line.

  • Creating an ASN for a purchase order schedule line on the PO Details screen

    The ASN-based due quantity, manufacturer part number data, and batch information is passed from the schedule line for which you create the ASN. This is independent of your setting in Customizing for which schedule line type should be used.

  • Creating an ASN for a purchase order item on the Due List for Purchasing Documents screen

    The ASN-based due quantity, manufacturer part number data, and batch information that are displayed in the due list for purchasing documents are passed to the ASN. The data displayed in the due list is dependent on your setting in Customizing.

Related ASNs

On the Web UI, you can use the Related ASNs function to display the ASNs that the supplier has created for the purchase order.

Activities

Create ASN on the Purchase Order Details Screen

To create ASNs in the purchase order details, the following options are available:

  • At schedule line level

    If you want to create an ASN with an ASN quantity the same as the due schedule line quantity, select the schedule line and choose the Create ASN for Schedule Lines pushbutton. If you select several schedule lines, SAP SNC proposes the sum of the due quantities as the ASN quantity.

    Note Note

    You cannot create ASNs for request schedule lines and confirmation schedule lines at the same time.

    End of the note.

  • At item level

    If you want to create an ASN with an ASN quantity the same as the complete due item quantity, select the item and choose the Create ASN for Items pushbutton. If the ship-from location, ship-to location, and means of transport are all the same, you can also create an ASN for several selected purchase order items. SAP SNC creates an ASN item for each purchase order item.

    Note Note

    If the manufacturer part number data and batch information of the schedule lines within an item differ, the system creates separate ASN items for the schedule lines.

    End of the note.
Create ASN for Purchase Order on the Due List for Purchasing Documents Screen

To create ASNs in the Due List for Purchasing Documents, select one or more items and choose the Create ASN pushbutton.