Update of GR Data in the Purchase Order
SAP Supply Network Collaboration (SAP SNC) determines goods receipt data (GR data) for a request schedule line and an item. This data informs the customer and the supplier about the progress of the procurement process. The data either comes from the customer back-end system with a changed purchase order or SAP SNC determines it automatically. In purchase order collaboration SAP SNC can generate special alerts for underdelivery or overdelivery on the basis of delivery tolerances.
Features
Goods Receipt Quantity in the Request Schedule Line of a Purchase Order
When there is a goods receipt in the back-end system of the customer, the request schedule line is automatically updated with the goods receipt quantity. When the customer then sends the updated purchase order to SAP SNC, this goods receipt information is also available in SAP SNC in the purchase order.
Open Quantity in the Request Schedule Line of a Purchase Order
The open quantity is the quantity of a request schedule line that the supplier has not yet delivered. SAP SNC automatically calculates the open quantity with special validation checks. The calculation is based alternatively on the following data:
GR quantity from request schedule line
SAP SNC calculates the open quantity with the GR quantity that the customer has transferred to SAP SNC in the request schedule line (see above). For more information, see the description of the
Calculate Open Quantity with Goods Receipt Quantity from Request Schedule Line
(PO_OPENQUAN_FROM_POGRQUAN
) validation check.Delivery quantity from ASN-confirmed schedule line
If the supplier creates an ASN for a purchase order item, SAP SNC automatically creates an ASN-confirmed schedule line for the item. To calculate the open quantity of a request schedule line, SAP SNC uses the delivery quantity from the ASN-confirmed schedule line.
For more information, see the description of the
Calculate Open Quantity with Planned Delivery Quantity from ASN-Confirmed Schedule Line
(PO_OPENQUAN_FROM_ASNQUAN
) validation check.GR quantity from ASN-confirmed schedule line
If the customer sends a GR message (
ReceivedDeliveryInformation
) from his or her back-end system to SAP SNC, SAP SNC updates the ASN and the ASN-confirmed schedule line of the purchase order item that refers to the ASN with the goods receipt quantity. To calculate the open quantity of a request schedule line, SAP SNC uses the GR quantity from the ASN-confirmed schedule line.For more information, see the description of the
Calculate Open Quantity with GR Quantity from ASN-Confirmed Schedule Line
(PO_OPENQUAN_FROM_ASNGRQUAN
) validation check.
GR Data in a Purchase Order Item
The status of a purchase order item can be Partially Delivered
or Delivery Completed
. These values show that the customer has received part of the ordered product quantity or that the customer considers the item to have been completely
delivered. To determine the item status, the system takes into account the open quantity, as well as the delivery completed indicator, which the customer can transfer in the purchase order from his or her back-end system to SAP SNC. SAP SNC sets the item status Partially Delivered
or Delivery
Completed
as follows:
If the delivery completed indicator is not selected for a purchase order item, SAP SNC automatically sets the
Delivery Completed
item status if the absolute underdelivery tolerance has not been breached. That is the open quantity of the item is smaller than the absolute underdelivery tolerance. The absolute underdelivery tolerance is the percentage of the underdelivery tolerance applied to the requested quantity. The open quantity of the item is the sum of the open quantities of the request schedule lines.If the open quantity is greater than the absolute underdelivery tolerance, SAP SNC sets the
Partially Delivered
status for the item.