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Function documentationRejection of a Purchase Order or Purchase Order Item

 

If the supplier cannot fulfill a purchase order or individual purchase order items, he or she can reject the purchase order or purchase order items. All items of the purchase order or the purchase order item receive the item status Rejected.

The supplier can reject purchase order items as follows:

  • Manually on the Purchase Order Details screen or in the purchase order worklist

  • By sending the rejection information in the purchase order confirmation from his or her back-end system to SAP Supply Network Collaboration (SAP SNC)

Features

To inform a customer about the rejection, SAP Supply Network Collaboration (SAP SNC) generates the alerts Purchase Order Rejected (alert type 7036) and Purchase Order Item Rejected (alert type 7037).

The purchase order can transfer the rejection information to the customer back-end system. The ReplenishmentOrderConfirmation XML message contains a corresponding AcceptanceStatusCode. However, to integrate the rejection of a purchase order item with the customer back-end system using IDocs, you must implement SAP Note 962849Information published on SAP site, so that the deletion indicator is set on the purchase order item in SAP ERP. For more information, see SAP Note 962849Information published on SAP site.

Activities

On the Purchase Order Details screen, to reject a purchase order item manually, select the purchase order item and choose the Reject pushbutton on item level. To reject the whole purchase order, choose the Reject pushbutton at the top of the screen.

For information on how to reject purchase order items in the purchase order worklist, see Processing of Items in the PO Worklist.