Purchase Order Worklist

The customer and the supplier can use the queries of the purchase order worklist to list purchase order items according to specific criteria or tasks. In the results list of a query, query-specific functions are available that the supplier or customer can use to complete their tasks.

Example Example

In the supplier view, the supplier can select purchase order items that he or she has not yet (completely) confirmed. In the results list of the query, the supplier can create, change, and publish purchase order confirmations, or reject purchase order items.

In the customer view, the customer can list purchase order items that the supplier has rejected, or purchase order items whose confirmations the customer has to approve manually.

End of the example.

Features

Standard Lists

The following table explains the standard queries:

Query	Available For	Description
Process Due Confirmations	Supplier	This query displays purchase order items that contain schedule lines whose requested quantity is not yet completely covered by confirmation schedule lines. The quantity that is still to be confirmed (the confirmation-based due quantity) is displayed in the Due Quantity field. In the result list, the supplier can confirm purchase order items. If a purchase order item has not been fully confirmed, the supplier can also change the purchase order confirmations that exist for the item.
Change Confirmations	Supplier	In the results list of this query, the supplier can change purchase order confirmations that he or she has already published. The query displays purchase order items that meet the following criteria: The item status is not Closed. The delivery for the item is not complete. The item contains confirmations. The item has been changed within the period specified for the list prior to the current date. The default period is 7 days. You can change this period by clicking Change Query and editing the value in the Number of Days Since Last Change field.
Canceled/Blocked Items	Supplier and customer	This query displays purchase order items that the customer has blocked or canceled.
Rejected Items	Customer	This query shows the purchase order items that the supplier has rejected.
Accept/Reject Confirmations	Customer	This query shows the purchase order items that the supplier has confirmed, and the customer needs to approve the confirmations manually. Note To make this query available, you must select the PO Approval Worklist Enabled checkbox in Customizing for Supply Network Collaboration under Purchase Order Make General Settings for Purchase Orders Make Settings for PO Worklist for Customers . End of the note.
Returns Items	Supplier	This query lists returns purchase order items and it is available as a default query for suppliers. Customers can define and add a query to view returns purchase orders on the Purchase Order Worklist Web screen. Note To make this query available, follow the steps described in SAP Note 2180579. End of the note.

User-Defined Queries

If required, you can also create your own queries. For example, you can create queries based on the purchase order statuses.

Worklist Object Type

A query in the purchase order worklist is based on a particular worklist object type. The worklist object type determines the query type, that is, the selection criteria for the query and the columns in the result list of the query, as well as functions that are available to the user. When defining a query, you specify the worklist object type. The following table explains the available worklist object types:

Worklist Object Type	Available For	Description
Confirm&Publish Purchase Order Items	Supplier	A query based on this worklist object type displays purchase order items that require confirmation, or whose confirmations can be changed. Depending on the settings for the publishing method, the results lists either displays the Save pushbutton or the Save and Publish pushbutton. The customer makes the settings for the publishing method in Customizing for Supply Network Collaboration under Purchase Order Make General Settings for Purchase Orders .
Purchase Order Items (Supplier)	Supplier	A query based on this type displays purchase order items for which the user is the supplier.
Canceled/Blocked Purchase Order Items	Supplier	A query based on this type lists purchase order items that the customer has canceled or blocked.
Purchase Orders to Be Published	Supplier	This worklist object type is relevant for two-step confirmation and publishing. A query based on this worklist object type displays purchase orders that contain confirmed purchase order items. In the results list the supplier can publish the purchase orders. For more information, see Two-Step Confirmation of Purchase Order Items.
Purchase Order Items (Customer)	Customer	A query based on this worklist object type displays purchase order items for which the user is the customer.
Purchase Order Items That Need Approval	Customer	This worklist object type is relevant if the approval process is set up in SAP SNC. A query based on this worklist object type displays purchase order items whose confirmation data deviates from their request data, so that the customer has to approve these confirmations manually.
Rejected Purchase Order Items	Customer	A query based on this worklist object type displays purchase order items that the supplier has rejected.

Modifying the Layout of the Purchase Order Worklist

You can use the BAdI: Change POWL Web Screens (/SCF/ICH_POWL) Business Add-In (BAdI) to modify, among other things, the layout of the Purchase Order Worklist Web screen. For more information, see the documentation for the BAdI in Customizing for Supply Network Collaboration under Start of the navigation path Business Add-Ins (BAdIs) for SAP SNC Next navigation step Basic Settings User Interfaces BAdI: Change POWL Web Screens End of the navigation path .