Purchase Order Alert (SAP Library - Purchase Order Collaboration)

Purchase Order Alert

Definition

Alert that refers to an exception situation connected to a purchase order in purchase order collaboration in SAP Supply Network Collaboration (SAP SNC).

The alert types are not relevant for the alert monitor in the shortage analysis of Service Parts Planning (SPP).

Use

The following table contains the alert types for purchase order collaboration: The "ID" column contains the alert type ID. The "Source" column indicates how an alert is generated. To generate a purchase order alert, the following options are available, depending on the alert type:

● The Post Processing Framework (PPF) generates the alert. System administration can deactivate alert generation in the PPF.

● System administration executes a report regularly in the SAP SNC system. To call the report for online processing, on the SAP Easy Access screen choose Supply Network Collaboration ® Exceptions ® Alert Generation ® <Report>.

● SAP SNC generates the alert during validation of the purchase order. System administration can deactivate alert generation in Customizing for Validation.

Alert Type	Alert Type ID	Source	Description
Exception during validation of purchase order	7035	Validation	SAP SNC detected a problem during validation. This alert is a general validation alert. Some validations generate more specific alerts (see below).
Purchase order rejected	7036	PPF	The supplier manually rejected the purchase order on the purchase order collaboration Web UI (action profile /SCA/BOL_ORDER, action /SCA/BOL_ORD_REJECTED_ALERT).
Purchase order item rejected	7037	PPF	The supplier manually rejected the purchase order item on the purchase order collaboration Web UI (action profile /SCA/BOL_ORDER, action /SCA/BOL_ORD_REJECTED_ALERT).
Overdelivery tolerance exceeded	7038	Validation	The total confirmed quantity of the purchase order item is greater than the total requested quantity of the purchase order item plus the overdelivery tolerance. The total confirmed quantity of the item is the sum of the confirmed quantities from the confirmation schedule lines of the Confirmed schedule line type. The total requested quantity of the item is the sum of the requested quantities from the request schedule lines. This alert is generated by the PO_ITMOVERDELIVERY and PO_ITMOVERDELIVERY_WITHOUTZERO validation checks. In the standard system, SAP SNC does not generate alerts. The PO_ITMOVERDELIVERY validation check is active, but alert generation has been deactivated in the validation check. The PO_ITMOVERDELIVERY_WITHOUTZERO validation check is not active in the standard system. If unlimited overdelivery is defined for the purchase order item, the system does not generate this alert.
Underdelivery tolerance not reached	7039	Validation	The total confirmed quantity of the purchase order item is less than the total requested quantity of the purchase order item minus the underdelivery tolerance. The total confirmed quantity of the item is the sum of the confirmed quantities from the confirmation schedule lines of the Confirmed schedule line type. The total requested quantity of the item is the sum of the requested quantities from the request schedule lines. This alert is generated by the PO_ITMUNDERDELIVERY and PO_ITMUNDERDELIVERY_WITHOUTZERO validation checks. In the standard system, SAP SNC does not generate alerts. The PO_ITMOVERDELIVERY validation check is active, but alert generation has been deactivated in the validation check. The PO_ITMUNDERDELIVERY_WITHOUTZERO validation check is not active in the standard system.
New purchase order item	7051	Validation	The customer has sent a purchase order containing a new purchase order item to SAP SNC from his or her back-end system. This alert is generated by the PO_NEW_CHG_ALERT_CTRL validation check. The validation check is active in the standard system.
Changed purchase order item	7052	Validation	The customer has changed a purchase order item in his or her back-end system and sent the modified purchase order to SAP SNC. The alert text indicates what has changed (for example, the quantity or the date/time). For more information, see Processing of Changed Purchase Order Items. This alert is generated by the PO_NEW_CHG_ALERT_CTRL validation check. The validation check is active in the standard system.
Partially confirmed purchase order item	7053	PPF	The total confirmed quantity for a purchase order item is less than the total requested quantity of the purchase order item (application /SCA/ICH, action profile /SCA/BOL_ORDER, action /SCA/BOL_ORD_INCOMPLCONF_ALERT). The total confirmed quantity of the item is the sum of the confirmed quantities from the confirmation schedule lines of the Confirmed schedule line type. The total requested quantity of the item is the sum of the requested quantities from the request schedule lines.
Late confirmation of purchase order item	7054	PPF	The confirmed delivery date of at least one confirmation schedule line lies after the delivery date requested by the customer (application /SCA/ICH, action profile /SCA/BOL_ORDER, action /SCA/BOL_ORD_INCOMPLCONF_ALERT).
Manual approval of confirmation required	7055	PPF	This alert is relevant for purchase order collaboration with approval process. The customer must accept the confirmation schedule line manually on the purchase order collaboration Web UI (application /SCA/ICH, action profile /SCA/BOL_ORDER, action /SCA/BOL_ORD_APPROVAL_ALERT).
Manual approval of component requirement required	7056	PPF	This alert is relevant for purchase order collaboration with approval process. The customer must accept the component requirement that the supplier has confirmed manually on the purchase order collaboration Web UI (application /SCA/ICH, action profile /SCA/BOL_ORDER, action /SCA/BOL_ORD_APPROVAL_ALERT).
Confirmation rejected	7057	PPF	This alert is relevant for purchase order collaboration with approval process. The customer has rejected the confirmation schedule line manually on the purchase order collaboration Web UI (application /SCA/ICH, action profile /SCA/BOL_ORDER, action /SCA/BOL_ORD_APPROVALREJ_ALERT).
Component requirement rejected	7058	PPF	This alert is relevant for purchase order collaboration with approval process. The customer has rejected the component requirement that the supplier has confirmed manually on the purchase order collaboration Web UI (application /SCA/ICH, action profile /SCA/BOL_ORDER, action /SCA/BOL_ORD_APPROVALREJ_ALERT).
New note for purchase order	7059	PPF	The customer or supplier has created a new note for a purchase order or a purchase order confirmation in purchase order collaboration (application /SCA/ICH_NOTES, action profile /SCA/BOL_ORDER_NOTES, action /SCA/BOL_ORDER_NEW_NOTES).
Purchase order overdue	7103	Report	The purchase order contains due schedule lines with an ASN-based due quantity in the past. The schedule lines, therefore, are not fully covered by ASNs. System administration generates these alerts with the report Generate Alerts for Due/Overdue Purchase Orders and SA Releases (/SCA/DUELISTALERTWRITE).
Purchase order due within lead time	7104	Report	The purchase order contains schedule lines in the future that lie within the lead time and that are not fully covered by ASNs. System administration generates these alerts with the report Generate Alerts for Due/Overdue Purchase Orders and SA Releases (/SCA/DUELISTALERTWRITE).