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Process documentation Configuration for Information Broadcasting  Locate the document in its SAP Library structure

Purpose

To use information broadcasting, you first need to configure the system in various SAP NetWeaver areas.

Prerequisites

You have installed the required components for information broadcasting. For more information, see service.sap.com/installNW70 → Installation.

Process Flow

       1.      If you want to broadcast content from business intelligence to the portal, follow the configuration steps for integrating content from BI to the portal. For more information, see the SAP Reference IMG → SAP Customizing Implementation Guide → SAP NetWeaver → Business Intelligence → Settings for Reporting and Analysis → BEx Web → Integration into the Portal.

       2.      If users in the portal want to use the content from BI to hold discussions, add personal notes, or provide feedback, activate and configure the corresponding collaboration services. More information: Collaboration Services.

       3.      If you want to allow users in the portal to subscribe to KM folders or individual documents, activate and configure the subscription service. More information: Subscription Service.

       4.      If you want to be able to distribute content from business intelligence by e-mail, set up the mail server on the application server. Choose node SMTP (Simple Mail Transfer Protocol) under SAPConnect: Administration (transaction SCOT). For more information, see the SAP Reference IMG → SAP Customizing Implementation → SAP NetWeaver → Business Intelligence → Settings for Reporting and Analysis → Settings for Information Broadcasting → Set Up Mail Server and SAPconnect (BC-SRV-COM).

       5.      To broadcast by e-mail, you need to make general settings in Customizing. For example, you define the retention period in days that specifies how long send requests are saved in the system after the e-mails are sent using broadcasting. You can also specify whether you want to insert a footer into e-mails that you send.

More information: SAP Reference IMG → SAP Customizing Implementation Guide → SAP NetWeaver → Business Intelligence → Settings for Reporting and Analysis → Settings for Information Broadcasting→ Settings for Distributing E-Mails.

       6.      When broadcasting documents in MHTML format by e-mail, you can make a setting in Customizing to specify that documents in MHTML format are sent as attachments when broadcast by e-mail.

E-mails in MHTML format are not always the best option for broadcasting content from BI in broadcasting. This is the case for example if one of the following apply:

○       The recipients’ e-mail clients do not fully support displaying MHTML

○       For security reasons, MHTML is not directly displayed as e-mail content.

You can use the Customizing setting to specify that when MHTML is broadcast by e-mail, the MHTML document is broadcast as an e-mail attachment. The MHTML is then displayed in the Web browser and not in the e-mail client.

More information: SAP Reference IMG → SAP Customizing Implementation Guide → SAP NetWeaver → Business Intelligence → Settings for Reporting and Analysis → Settings for Information Broadcasting → Settings for Distributing E-Mails.

       7.      If you want to send e-mails using encryption and a signature via an SMTP server, you must first:

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                            a.      Set up a secure e-mail proxy. For more information about setting up and activating this proxy, see Secure Email.

                            b.      Set the SET and GET parameters BCSSIGN and BCSENCRYPT by choosing System → User Profile → Own Data → Parameters. More information: Broadcasting as E-Mail.

For more information about making mass changes of parameters for multiple users, see Mass Changes.

       8.      You can modify the display of precalculated queries by defining the standard Web template for query precalculation in Customizing.

You can also specify the standard Web template for broadcasting. This determines how BEx Broadcaster is displayed when it is called from various parts Business Explorer. More information: Functions in BEx Broadcaster

You specify the corresponding standard Web templates in the BI system under SAP Reference IMG → SAP Customizing Implementation Guides → SAP NetWeaver → Business Intelligence → Settings for Reporting and Analysis → BEx Web → Set Standard Web Templates.

       9.      If you want to precalculate workbooks as well as queries and Web templates, create precalculation servers for precalculating workbooks too. More information: Administration of the Precalculation Server.

   10.      To create PDF files, you first need to configure Adobe document services.

More information: Adobe Document Services Configuration Guide.

   11.      To generate and broadcast alerts, you have to set up the Alert Framework and work through the following tasks:

                            a.      You define alert categories in transaction ALRTCATDEF. See Alert Category and Defining Alert Categories.

                            b.      You select the recipients of the SAP alert. See Recipient Determination.

                            c.      You also maintain the alert container as required. The alert container ensures the exchange between the BI variables and the variables in the central alert server. See Alert Container.

   12.      With exception-specific broadcasting, you can specify a CSS style sheet in Customizing. This is used when output is generated in HTML format. The specification is a path in the MIME Repository, such as /SAP/BW/BEx/StyleSheets/BWReports_ie5.css.

If you do not specify a style sheet, the system uses the standard style sheet /SAP/BW/BEx/StyleSheets/BWReports_ie6.css.

You make this setting in the BI system under SAP Reference IMG → SAP Customizing Implementation Guide → SAP NetWeaver → Business Intelligence → Settings for Reporting and Analysis → Settings for Information Broadcasting → Settings for Distributing E-Mails.

   13.      You assign administrator authorizations for broadcasting. To do this, use authorization object S_RS_ADMWB with the field RSADMWBOBJ = BR_SETTING. More information: Übersicht: Berechtigungsobjekte

Result

You have set up the systems and can now use information broadcasting. To allow end users in your organization to use the scenarios they require, set up the authorizations in system administration and perform the administrative tasks. For more information, see Tasks for System Administration.

 

 

 

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