Searching 

Use

Depending on your system configuration, you can use the search field in the portal header to find various different objects. Some examples:

●     Documents

●     Folders

●     Web pages

●     Portal pages

●     iViews

 

Features

Searching For Documents

The following functions are available for the search:

●     Global search

You can enter search terms in an input field in the portal header or in the Document Search iView and start a search for documents containing these terms.

●     Search in the current folder

The Search From Here command starts a search in the current folder including the entire subordinate structure. This command is located in the menu bar and in the popup menus for folders in the standard delivery.

●     Search for similar documents

You use the Similar Documents command to start a search for documents with similar content to the document chosen. This command is located in the popup menus for documents in the standard delivery. The Similar Documents command is only displayed if an interface command is configured and the document is contained in a search index or a combined search and classification index.

 

Searching For Portal Pages and iViews

This function is only available if configured for your system. The system searches for all portal pages and iViews in the roles of the logged-on user.

In the search field in the portal header, enter the name, ID, or description of a portal page or iView. Open the Search Options dialog box and make sure that the checkbox for the corresponding search area or index is active.

In the search results list, you only have to click a hit to navigate to the corresponding portal page.

 

Uppercase and Lowercase

The system does not distinguish between uppercase and lowercase. For example, if you enter the search term minister, the system finds documents that contain “minister,” “Minister,” or “MINISTER.”

 

Special Characters

In the standard system, you cannot search for the following characters in the content of documents or the text properties: / (slash), \ (backslash), ; (semicolon), , (comma), . (period), : (colon), - (hyphen), _ (underscore), () (parentheses), [] (square brackets), <> (angle brackets), {} (curly brackets), ! (exclamation mark), ? (question mark), * (asterisk), @ (at sign), + (plus).

If you use these characters (with the exception of question marks and asterisks) in a search term, the system searches the content of documents or the text properties for the term before and the term after the special character.

 

See also:

Searching for More Than One Term

Using Placeholders