The digital signature uses an approval procedure to ensure that only authorized employees in a project can affect further processing (for example, by releasing documents). The digital signature ensures the security and integrity of data, e.g. quality assurance orcesses under the FDA guidelines in pharmaceuticals companies.
You have configured the required settings for the digital signature in Customizing for SAP Solution Manager under
.You have assigned the documentation type which you specified in the signature process customizing, to your project, in the tab
, in the Project Administration.On all tabs in the Business Blueprint
and Configuration
transactions where you can assign documents and in Test Plan Management
, you can:
Sign digitally (Digital Signature
pushbutton at status change, e.g. from In Process
to In Review
or from In Review
to Released
)
Lock documents against changes by assigning a status with a lock flag.
Note
If there is no current signature process for a document, authorized persons can unlock a document in the Attributes
tab. You assign this authorization with the authorization object S_IWB, action 95 – Unlock.
You cannot unlock during the signature procedure.
Refuse to release documents (
pushbutton )The document display and print option depend on the settings for the signature strategy (with the options forbidden
, allowed
, or required
). If you have the relevant authorization, the system displays information relating to the digital signature associated with the document, such as name of the signee, date, and time.
Note
The document display and print option are not available to the signee if the forbidden option is set in the system table for the entire application.
Display digitally signed document
Select the document and choose Display
.
Aside from the document, the system also opens the Document Signatures
window. The system shows the users who have previously signed the document, for example, the user who released the document.
Print digitally signed document
Display the document and select Print Document
.
The system sends the information relating to the digital signature to the printer along with the required document.
Note
The system only sends the signature information if you print the document using the SAP print function.