Entering Rooms (SAP Library - Getting Started

Entering Rooms

Use

You can use rooms as virtual working environments in which the member of teams or project groups collaborate across time zones and between geographical locations.

Services and functions for collaboration are available in rooms.

In the portal, rooms are launched using a link that contains the Internet address (URL) for the room. The link for entering rooms can be provided in several ways, for example:

● Outside rooms

○ In the room directory

○ After creating the room

○ In an invitation e-mail

● Within a room

○ In the list of related rooms

○ In different iViews that provide access to rooms

Integration

You can display the Internet address (URL) for a room on the maintenance screen for the room attributes in the General Information section.

Prerequisites

Registering as a member

In order to be able to enter a room as a member, you must be registered as a member. Member registration takes place when the room is created or when the owner (the power user or another member with maintenance permissions) maintains the room.

Registering a member in the room comprises the following activities:

● Adding the portal user to the member list

● Assigning room roles (access permission for pages in the room) to the member

Features

Entering rooms

Function	Description
Entering a room through the room directory	The central point of entry to rooms is the room directory. On the three tab pages in the room directory, you can display rooms of all room types according to the following criteria: ● My Rooms Contains all private and restricted rooms that you can enter as a registered member ● Restricted Rooms Contains all restricted rooms irrespective of whether you are a member of them. As a member, you can enter these rooms. If you are not a member, you can only visit their public pages or request membership (registration). ● Public Rooms Contains all public rooms independent of your membership; you can enter these rooms without restriction.
Entering a room by invitation	Since every room can be launched through its Internet address, every registered member can enter a room using the link containing its Internet address. The link can be provided as an invitation to enter a room in the following ways: ● By the system, once you have created a room in which you are a member or which contains public pages ● From the room owner (for example, by e-mail, assuming the text has been set up in advance) ● In iViews
Entering a room as a related room	If room relationships are defined in a room (see Room Maintenance), you can use the links provided to enter related rooms from within a room. You can only enter a related room if you are a member of the related room or if the related room contains public pages.