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  VMI: Receiving Stock and Sales Data

Use

An ERP system can receive and process stock and sales data transferred by EDI using the message category PROACT . This enables a manufacturer, for example, to receive the current stock and sales data from a customer so that the manufacturer can plan replenishments for the customer.

Integration

The data received is updated in the Information System and in the article master data for Replenishment.

Prerequisites

  • Customer master data must be maintained for the company sending data to you. You have to create a customer master record and assign the partner function 'sold-to party' to it. The sold-to party is also the EDI partner with whom you exchange messages.

  • You must also create a customer master record for each customer site for which you want to plan replenishments. All customer master records belonging to a company must be assigned to exactly one sales area. The numbers of these master records have to be entered in the partner functions of the sold-to party as ship-to parties (goods recipients). You can enter the external number of each goods recipient in the company of the customer, so that when an IDoc is received, your system can convert the external number to the customer number in your system.

  • You must maintain an EDI partner profile for the customer master record which has the partner function 'sold-to party'.

  • In Customizing for Shipping, the customer having the partner function sold-to party must be assigned to a sales area for the configuration of EDI partners

  • The article number of the customer can be converted to an article number in your system during IDoc processing. You must therefore create a customer-article information record and enter the article number of the customer there.

  • Replenishment article master data must be maintained for the customer concerned.

Features

The set of data received is processed automatically by the system. Before standard processing begins, the system calls the user exit EXIT_SAPLWVMI_002 which you can use to change and process data as required. You use a special transaction to display the data of the inbound IDoc.

In the standard system, the information received is processed as follows:

  • Sales data

    The customer sales data is adopted in information structure S130 . Separate fields exist for regular and promotional stock data. A separate version of the information structure exists for updating historical data and one for updating forecast data. The standard configuration contains the following versions:

    • Actual version (for historical data): 000

    • Active version (for forecast data): 000

      You can change these Customizing settings in the general control parameters for Replenishment (consumption-based planning section). The sender data is converted in line with the periods defined in the information structure of the recipient (i.e. your system).

  • Stock data

    Stock data is updated in the Replenishment article master data, and can be used, for example, to plan replenishments for a customer.

  • Order data

    The open purchase order quantity is also adopted in the article data of Replenishment. You can display this data in the parameter overview screen of Replenishment.