Preparations for classic General Ledger Accounting
To ensure that the data in classic General Ledger Accounting will be transferred correctly to the new SAP Accounting powered by SAP HANA and can correspondingly be correctly reproduced there, you need to perform a number of preparatory steps.
Process
To prepare for the migration, complete the following steps:
If you have used interfaces to connect your system to external systems that make postings to General Ledger Accounting (in real time or subsequently), check whether adjustments need to be made to the interfaces:
Check whether the interfaces use the entities for new General Ledger Accounting. If this is not the case, enhance the interfaces accordingly.
Check whether you can adjust the processing logic used by the interfaces so that the document volume is reduced.
You can no longer use the previous ALE distribution scenarios for Financial Accounting. By activating the business function
FIN-GL_DISTR_SCEN_1
, you can replace the old ALE distribution scenarios with a new one. For more information, see the documentation on the relevant business function as well as the documentation in SAP Library under Document Transfer Using ALE (FI-GL (New)).
If you use foreign currency valuation, reset the valuations for all periods in the current fiscal year so that the valuation differences in the open items are set to zero. Reset the valuations using program
SAPF100
.This step is necessary because foreign currency valuation in new General Ledger Accounting does not consider the results of the
Valuation for Balance Sheet Preparation
function in classic General Ledger Accounting; consequently, incorrect values might be the result of not initializing the valuation differences.If you do not yet use any valuation areas, switch to using valuation areas and accounts dependent on valuation areas to ensure the correct application of the fully automatic foreign currency valuation with parallel accounts. You make the necessary settings in Customizing (transaction SPRO) for General Ledger Accounting (New) under
Periodic Processing
Valuate
.If you replace Profit Center Accounting within the implementation of SAP Accounting powered by SAP HANA and have to date been using the function
Select Additional Balance Sheet and Profit and Loss Accounts
(transaction 3KEH) in Customizing, you need to convert the definition of the default profit center. As is already the case in new General Ledger Accounting, the Customizing functionAssign Default Profit Center to Accounts
is used for this. Make the necessary settings in Customizing of General Ledger Accounting (New) under Master Data
Profit Center
Assign Default Profit Center to Accounts
.Close all previous periods and fiscal years.
To ensure the consistency of data ahead of the migration, perform reconciliations in classic General Ledger Accounting with other application components, in particular reconciliation of the subledgers with classic General Ledger Accounting. You are recommended to perform the following checks only for fiscal years with a complete dataset (that is, fiscal years in which no data has yet been archived):
Financial Accounting Comparative Analysis (program
SAPF190
)Reconciliation of Financial Accounting with Preparations for Consolidation (ledger comparison, transaction GCAC)
Reconciliation of Financial Accounting with Cost of Sales Accounting (ledger comparison, transaction GCAC)
Create and save a balance sheet as well as an income statement in classic General Ledger Accounting. You can use these financial statements after the migration to check the consistency of the migrated data.
Configure the SAP Accounting powered by SAP HANA that continues to use configurations for the new General Ledger Accounting. For more information, see Configuring New General Ledger Accounting.
Recommendation
We recommend that you first acquaint yourself fully with the functions in new General Ledger Accounting before the migration and test the functions in a separate system or client.