Use

You follow this procedure to print (and reprint) billing documents or delivery notes on prenumbered forms. In two separate selection screens, you specify which documents you want to print and which forms you want to use (steps 1–5). The system then displays a result list, from which you select the documents you want and print them out (step 6).

Procedure

Specify whether you want to print billing documents (Billing) or delivery notes (Delivery).

Enter the lot number and book number of the forms that you want to print the billing documents on.

Select Print to print out the billing documents or delivery notes.

Enter the official document numbers of the forms that you want to print the system documents on.

Enter the selection criteria for the system documents that you want to print out.

The system only processes one output type in each run of the program. If you leave this field blank, the system uses the output type of the first document.

Additionally, since each document type is usually associated with a different output type, the output type effectively determines the document type.

This group box is only available for billing documents. The most important statuses are:

Selects documents that you have created in Sales and Distribution, but not yet printed using this transaction (which releases the posting block – see under Prerequisites in Printout of Billing Documents and Delivery Notes on Forms ).

Selects two types of billing documents: (a) those that you have created directly in Financial Accounting (FI) and (b) those that you have already printed using this transaction. In both cases, the system creates a Financial Accounting (FI) document. Therefore, select this indicator only if you want to (a) print billing documents from FI or (b) reprint billing documents.

The other posting statuses are required in special circumstances only.

Specify whether the system should allow repeat printouts or not (Allow or Reject), or whether you want to check each individually (Check). This function prevents you from accidentally reprinting documents.

If any of the documents are reprints, the Void Document dialog box appears. Enter the reason for voiding the old prenumbered form, the date, any remarks, and choose .

If you have selected Check, the system asks you to confirm the printout. Choose Yes .

Result

For documents with the status Posting block, the system creates an FI document, prints the documents on the prenumbered forms, and records the official document number in the billing document or delivery note. For documents with the status Accounting document created, the system overwrites the old official document number with the new one, and records the original form as void.

To display a list of the actions carried out by the system, access the log .