Deletion of Personal Data in Travel Management (FI-TV)

As of enhancement package 7, SP 05 for SAP ECC 6.0, functions are available that simplify the blocking and deletion of personal data by using SAP Information Lifecycle Management (ILM).

Technical Details

Country Dependency	Valid for all countries
Software Component Version	EA-HR 617
Application Component	Travel Expenses (FI-TV-COS)
Available as of	SAP Enhancement Package 7 (SP05) for SAP ECC 6.0
Required Business Functions	ERP_CVP_ILM_1

Existing Data

These functions enable you to use the SAP Information Lifecycle Management (ILM) component to support the deletion of trip data that my contain personal data. After the retention period for this data expires, trip data can be destroyed completely so that it can no longer be retrieved. Retention periods must be defined in the customer system.

Data Transfer

Where-Used Check (WUC)

A where-used check (WUC) is a simple check to ensure data integrity in case of potential blocking. The WUC in application SAP Travel Management checks whether a certain vendor is directly related to a personnel number. In this case, as the data could still be required for business activities, the system does not block this vendor. If the data still needs to be blocked, the dependent data must be deleted by using any other customer-specific solution.

Customizing

SAP Information Lifecycle Management (ILM)

To use SAP Information Lifecycle Management (ILM) to simplify the deletion of application-specific personal data:

Activate the business function Information Lifecycle Management (ILM).
Make the necessary Customizing settings related to SAP Information Lifecycle Management (ILM) in Customizing for SAP NetWeaver under Application Server Basis Services Information Lifecycle Management .
Run transaction IRMPOL and maintain the required retention policies for the ILM object PA_TRAVEL.

Deletion of Vendor Master Data

To use the new functions to simplify the deletion of vendor master data:

Activate the following business functions:
- ILM-Based Deletion of Business Partner Data (BUPA_ILM_BF)
- ILM-Based Deletion of Customer and Vendor Master Data (ERP_CVP_ILM_1)
Make the necessary Customizing settings related to the blocking and deletion of customer and vendor master data in Customizing for Financial Accounting or Financial Accounting (New) under Accounts Receivable and Accounts Payable Deletion of Customer and Vendor Master Data .