Confirmation List

A confirmation list contains all the planned maintenance jobs that can be confirmed. When confirming planned maintenance jobs, you have the following options:

You can confirm the job as planned. In this case, the planned data is copied as actual data, and you can simply confirm the data.
You can edit a job and confirm it. In other words, you can change or add to the proposed data and then save.

Example Example

Depending on how confirmation is done in your company, you can configure different confirmation lists. For example, the following confirmation lists are possible:

A confirmation list for My Team's Jobs. This contains all the jobs that employees in your team have completed, and which you want to confirm in your role as foreman.
A confirmation list for My Tasks. This contains all the jobs that you have completed, and which you want to confirm yourself in your role as maintenance worker.

End of the example.

Prerequisites

You are authorized to perform back-end transaction IW41 (Enter PM Order Confirmation). The relevant authorization object is S_TCODE.
The pushbuttons Confirm and Edit and Confirm are available in the confirmation list. The Edit and Confirm pushbutton is always shown. However, the Confirm pushbutton is shown only if you also have authorization object EAMS_AUTCF with a check on activity 16.
You can use customer exits CONFPM02 and CONFPM04 to implement customer-specific authorization checks for confirmation. For example, you may want a foreman to be authorized to confirm jobs that are assigned to employees on his or her team.
You have specified whether comments entered for the confirmation are saved to the order or the notification. You do this in Customizing for Maintenance Worker in Customizing activity Specify Long Text for Job. This setting also determines where uploaded documents are saved.
You have installed on your local client the whitelist that specifies the directories that can be used for document uploads. This is necessary if the add-on software component PLMWUI is active. For more information see SAP Note 1224097.
To appear in the confirmation list, jobs have the status Job in Process (see Job List).

Features

General

The confirmation list contains the following basic information on the individual jobs. You can choose to show additional data.

Status
The status of the job from the header of the reference document is shown.
Number and description of reference document
The reference document for a job may be either a maintenance order or a maintenance notification. If both exist for a job, the order has priority over the notification. This means that the number and description of the order are displayed. You can use the number to navigate to the reference document.
Number and description of technical object
You can use the number to navigate to the technical object.
Start and end dates
This information is determined from the reference document in the back-end system.

Work center

The following table shows how the system determines the work center:

Reference Document	Determination
Maintenance order	The work center is copied from the operation. If there is no work center at operation level, no value is copied, even if there is a work center at header level.
Maintenance notification	The work center is copied from the notification header. If there is no work center, the work center of the assigned technical object is assigned.

Reference Document

Determination

Maintenance order

The work center is copied from the operation.

If there is no work center at operation level, no value is copied, even if there is a work center at header level.

Maintenance notification

The work center is copied from the notification header.

If there is no work center, the work center of the assigned technical object is assigned.

Person responsible
The reference document for a job may be either a maintenance order or a maintenance notification. If the reference document is an order, the person responsible in the operation of the order is displayed. If the reference document is a notification, the person responsible from the task of the notification is displayed. If there is no person responsible in either the operation or the task, no value is copied from the back-end system, even if there is a person responsible at header level.

Note Note

In exceptional cases, two jobs may have different reference documents, even if the jobs belong together. This is the case, for example, if you have put a job for a notification to "in process" and then subsequently created an order for the notification and put the job for the order to "in process" too. If you want to select and confirm one of these two jobs from the list, a dialog box brings the relationship between the jobs to your attention. After final confirmation, both jobs disappear from both the confirmation list and the job list.

End of the note.

Confirm Job

To confirm a job as planned, select it in the confirmation list and choose the Confirm pushbutton. This copies the planned data to the actual data. This means that planned goods movements and planned work effort are copied to the confirmation, but not the dates from scheduling. When you confirm a job, you trigger confirmation in the back-end system, and the system statuses are updated.

The operations or tasks that belong to the confirmed job are then confirmed with the planned data and materials as follows:

In the case of an order with one or more notifications, each relevant operation is confirmed, and the assigned notifications are closed.
In the case of an order without a notification, each relevant operation is confirmed.
In the case of a notification, each relevant task is closed.

You can also confirm several jobs as planned simultaneously by selecting the jobs in the confirmation list and choosing the Confirm pushbutton.

Edit and Confirm Job

If you want to change or add to planned data, rather than confirm a job as planned, choose the Edit and Confirm pushbutton. This takes you to a view where you can make your changes. Before saving, you can check whether your data is consistent. By choosing the Close pushbutton, you cancel confirmation. By choosing the Save pushbutton, you trigger confirmation in the back-end system, and the system statuses are updated. The system creates all the necessary documents, such as goods movements and measurement documents.

Note Note

If you have activated the business function Simplified Management of EAM Functions 4 (LOG_EAM_SIMPLICITY_4), you can confirm completion of the order once all the operations of a maintenance order have been finally confirmed. If you choose the pushbutton Save and Complete, the system sets the system status technically completed for the order.

End of the note.

You can edit and confirm the following data for a job:

Operation Data

If the reference document for the job is an order, you can enter confirmation data for each operation. If several maintenance workers were involved in a job, each of these maintenance workers can select the job in the confirmation list and enter data, until all operations are finally confirmed.

Note Note

If you have activated the business function Simplified Management of EAM Functions 4 (LOG_EAM_SIMPLICITY_4), you can also confirm time spent on work for splits.

End of the note.

The system shows that data has been entered for an operation by setting the Confirmation Edited indicator. The following table shows which data you can enter for the selected operation and how:

Tab Page	Confirmation	Dependent Confirmation
Confirmation Data	Time This includes information such as who carried out the work and when, how much time was used, whether the work was completed, and whether the operation can be finally confirmed. You can enter this data manually or you can display the planned data by choosing Get Remaining Work and change the information as required. Note that this pushbutton is only available if no time data has been entered in either the front-end Web Dynpro application or the back-end system. You can create several lines with time data for one operation. This may be necessary if, for example, you are a foreman and want to confirm data for several maintenance workers at once. For each line with time data, you can enter data for linear assets and materials used. You can also enter separate confirmation texts.	Confirmation Texts You can enter a long text for the operation confirmation. If a long text has already been entered, it is displayed under Existing Confirmation Text. The newly created text is appended to the existing text after saving.
Linear Data You can enter linear data if the order references a linear asset.
Materials Used You can confirm what quantities of which materials you used. You can enter this data manually or you can display the planned materials for the operation by choosing Get Remaining Materials and change this information as required. For example, you can reduce the quantity. If another employee has already confirmed the use of all planned materials for the operation, then the Get Remaining Materials pushbutton is not available. Note In the back-end system, if a material assigned to an order operation is backflushed (the Backflush indicator is selected), the system automatically posts the withdrawal of this material when you confirm the operation. In the Confirm Job application, however, the system does not automatically post the withdrawal of a material identified for backflushing. You must enter this data manually or retrieve it by choosing Get Remaining Materials. End of the note. Note If you have activated error handling for goods movements in Customizing, the system checks your data when you save the confirmation. If the confirmation contains goods movement errors (for example, you entered the wrong material number or no storage location), the system issues an error or a warning, and you can correct your data. To activate error handling, in Customizing for Plant Maintenance and Customer Service, choose Maintenance and Service Processing Completion Confirmations Define Control Parameters for Completion Confirmations . Then for the relevant combination of plant and order type, select the Goods Movement indicator under Logs/Error Handling. If you do not activate error handling, the system does not perform any checks on saving. You must subsequently correct any goods movement errors manually. To do this, on the SAP Easy Access screen, choose Logistics Plant Maintenance Maintenance Processing Completion Confirmation Postprocessing Goods Issues (transaction COGI ). End of the note.
Measurement Readings	Measurement/Counter Readings You can enter the results of measurements and counter readings. You can display the measuring points that are assigned to the operation as production resources/tools by choosing Get Planned Measuring Points (PRTs) and then entering the relevant values. You can also manually select the measuring points for which you want to enter readings.	Linear Data You can enter linear data if both the technical object and the measuring point or counter reference a linear asset.

Tab Page

Confirmation

Dependent Confirmation

Confirmation Data

Time

This includes information such as who carried out the work and when, how much time was used, whether the work was completed, and whether the operation can be finally confirmed.

You can enter this data manually or you can display the planned data by choosing Get Remaining Work and change the information as required.

Note that this pushbutton is only available if no time data has been entered in either the front-end Web Dynpro application or the back-end system.

You can create several lines with time data for one operation. This may be necessary if, for example, you are a foreman and want to confirm data for several maintenance workers at once. For each line with time data, you can enter data for linear assets and materials used. You can also enter separate confirmation texts.

Confirmation Texts

You can enter a long text for the operation confirmation. If a long text has already been entered, it is displayed under Existing Confirmation Text. The newly created text is appended to the existing text after saving.

Linear Data

You can enter linear data if the order references a linear asset.

Materials Used

You can confirm what quantities of which materials you used. You can enter this data manually or you can display the planned materials for the operation by choosing Get Remaining Materials and change this information as required. For example, you can reduce the quantity.

If another employee has already confirmed the use of all planned materials for the operation, then the Get Remaining Materials pushbutton is not available.

Note Note

In the back-end system, if a material assigned to an order operation is backflushed (the Backflush indicator is selected), the system automatically posts the withdrawal of this material when you confirm the operation. In the Confirm Job application, however, the system does not automatically post the withdrawal of a material identified for backflushing. You must enter this data manually or retrieve it by choosing Get Remaining Materials.

End of the note.

Note Note

If you have activated error handling for goods movements in Customizing, the system checks your data when you save the confirmation. If the confirmation contains goods movement errors (for example, you entered the wrong material number or no storage location), the system issues an error or a warning, and you can correct your data.

To activate error handling, in Customizing for Plant Maintenance and Customer Service, choose Start of the navigation path Maintenance and Service Processing Next navigation step Completion Confirmations Define Control Parameters for Completion Confirmations End of the navigation path . Then for the relevant combination of plant and order type, select the Goods Movement indicator under Logs/Error Handling.

If you do not activate error handling, the system does not perform any checks on saving. You must subsequently correct any goods movement errors manually. To do this, on the SAP Easy Access screen, choose Start of the navigation path Logistics Next navigation step Plant Maintenance Maintenance Processing Completion Confirmation Postprocessing Goods Issues End of the navigation path (transaction COGI ).

End of the note.

Measurement Readings

Measurement/Counter Readings

You can enter the results of measurements and counter readings. You can display the measuring points that are assigned to the operation as production resources/tools by choosing Get Planned Measuring Points (PRTs) and then entering the relevant values. You can also manually select the measuring points for which you want to enter readings.

Linear Data

You can enter linear data if both the technical object and the measuring point or counter reference a linear asset.

At any time during data entry, you can choose the Reset Values pushbutton to clear all the confirmation data described above and start again. You can also delete specific data by choosing the Delete pushbutton in the relevant table.

If you specify that an operation is finally confirmed, you can no longer enter time data, confirmation texts, linear data, or data on materials used. However, you can still enter measurement readings.

Malfunction Data

The Malfunction Data tab is only visible in the following cases:

If the reference document is an order for which a notification exists
If the reference document is a notification

If only an order exists for the job, you can enter malfunction data retroactively by choosing the Add Malfunction Data pushbutton. You add malfunction data in order to record a problem that was discovered during preventive maintenance. You can enter breakdown data, as well information about damages and causes to describe the problem or malfunction in greater detail. You can enter several damages and causes at once by choosing the relevant pushbutton and then selecting the appropriate codes from a hierarchical tree. When you add malfunction data, the system creates a notification, releases it automatically, and puts it "in process". If no notification type is predefined for the order type in Customizing, you can choose the notification type from a dropdown box. You can clear all entered malfunction data by choosing the Remove Malfunction Data pushbutton.

Tasks for the notification are only displayed in the following cases:

If the reference document is an order with a notification and at least one task is assigned to this notification.
If the reference document is a notification and at least one task is assigned to this notification.

The notification that is created when you add malfunction data in the front-end application does not contain any tasks, and you cannot create tasks either.

Note Note

If you have activated the business function Simplified Management of EAM Functions 3 (LOG_EAM_SIMPLICITY_3), you can enter activities and use them to confirm the work you have completed. On the Activities tab, you can select predefined activities or create your own and enter descriptions. You can also enter and confirm the time spent on each activity.

End of the note.

Comments

On the Comments tab, you can enter a long text for the confirmation. Depending on your Customizing settings, the text is saved in either the order or the notification.

Document Attachments

You can upload and attach a document that does not yet exist in your document management system by choosing the corresponding pushbutton. Once you have selected and uploaded a document in the document upload application, the system creates a new document info record. When you subsequently save the confirmation, the system includes the document on the Documents tab of either the order or the notification, depending on your Customizing settings.

Activities

You confirm the job. When you confirm the last operation or close the last task, this means that the entire order is finally confirmed and the system updates the status at header level. The related job disappears from both the confirmation list and the job list.

More Information

Confirmation of Unplanned Jobs

Notification