Early Balancing

Use

Early balancing enables you to balance the account before the next balancing date specified in the account master. All postings in the period between the early balancing and the actual posting date are flagged as backdated postings and recalculated during the next balancing. This means that these postings are treated as if they belonged to periods that have already been balanced.

Early balancing may be necessary, for example, if balancing needs to be available a few days before the balancing date. You normally use early balancing at the end of the year for year-end closing, if you require the balancing before 12/31.

Example Example

Example:

You want to balance your account for 12/31 on 12/28. The postings between 12/28 and 12/31 must be in the period up until 12/31. All items posted in the period between 12/28 and 12/31 are included in the January balancing by means of recalculation of the original balancing date (December balancing). The differences compared with the previous balancing are posted with the value date 12/31.

This graphic is explained in the accompanying text.

End of the example.

Activities

To prepare early balancing, enter the date of the early balancing and the period end date at least one day before the early balancing run. You must do this for each bank area. The date of the early balancing must be on or before the posting date of payment transactions. This enables items with a posting date between the two dates to be considered as backdated postings.

The account can be balanced early if you use the optional Product parameter for individual products of the bank area.

You can balance the account in a single or mass run.

You can also simulate early balancing, whereby you can start simulation before the run date has been reached. In a simulation, all the program steps are processed as for a single run, but no data is updated on the database and no data is posted.

Procedure

Preparation

Start of the navigation path Periodic Tasks Next navigation step Account Balancing EarlyBalancing Preparation. End of the navigation path

Simulating the balancing

There are two options for the simulation:

The system compares the selection date for the balancing with the posting date of payment transactions. If the posting date of payment transactions is before the selection date of the balancing, you cannot balance the account.
The system simulates the balancing without checking the posting date of payment transactions.

Note
Choose the following settings, but at the earliest on the next day.

End of the note.

Executing a single run

Choose Start of the navigation path Periodic Tasks Next navigation step Account Balancing Early Balancing Single Run. End of the navigation path

Executing a mass run

Choose Start of the navigation path Periodic Tasks Next navigation step Account Balancing Early Balancing Mass Run. End of the navigation path