A number of conditions must be fulfilled to ensure that only profile allocations and usage factors that are no longer required are archived from the system:
The detention period has expired
You the retention period in Customizing .
You can use the ISU_EDM_EUFASSARCHIV Business Add-In (BAdI) to define additional checks for whether profile allocations and usage factors can be archived. For more information, see the documentation for the BAdI.