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 Archiving Transfer Tables for Bill Data in FI-CA

Definition

The table that transfers bill data to FI-CA is archived and deleted using the archiving object INV_TRANSF.

Structure

Tables

Data from the table TINV_INV_TRANSF is archived using the archiving object INV_TRANSF.

You can find out how to display the table names in determine connected tables .

Function/Report Allocation

•Activity

Description

Report

Archive

Analysis of transfer line items with regards to possible archiving. Archives transfer line items that can be archived

RINV_DELETE_TRANSF

Display

You can use this report to read a transfer line item archive file and output parts of the data in a list.

RINV_READ_ARCHIVE_TRANSF

Delete

Delete transfer line items from the database based on the archive created previously.

RINV_DELETE_TRANSF
Checks

In the analysis process you can use the Business Add-In (BAdI) to store your own checks to test whether transfer line items can be archived. You can also set restrictions. For further information on this, see the documentation on the BAdI INV_TRANSF_ARCHIVE and the method ANALYSE_DOCUMENTS.

Caution Caution

There are no further checks to test whether transfer line items can be archived. If you have not defined your own checks in BAdI INV_TRANSF_ARCHIVE, all selected transfer line items are archived.

End of the caution.
Variant Settings for the Archiving Program

You can set criteria for archiving in the archiving variant.

You can use the following options:

  • Transfer line item number

    Select the line item number you want to archive.

  • Contract account

    Select the contract account you want to archive.

  • Bill sender

    Select the bill sender you want to archive.

  • Bill recipient

    Select the bill recipient you want to archive.

Process control

Check boxes:

  • Test mode

    Choose this option if you want to test the parameter settings without archiving the documents that can be archived.

  • Production mode

    Select this option if you want to archive documents.

Radio buttons:

  • Deletion with test variants

    Select this option if you want to start the archiving object deletion program with the test mode variant stored in Customizing for the archiving object. If the Customizing settings for the variant are correct, the deletion program will be executed in the test mode. Data is not deleted from the database.

Other

Radio button:

  • Detail log

    Log contains extensive data for every analyzed data record (can become confusing with large amounts of data).

Input fields:

  • Comment for archive run

    You can enter an individual comment for an archive run here. The comment is important if you want to recognize an archive file at a later date.

Variant Settings for the Delete Program

You can specify the criteria for deleting in the deletion variant.

You can use the following options:

Process control

Check boxes:

  • Test mode

    Choose this option if you want to test the parameter settings without archiving the documents that can be archived.

  • Production mode

    Select this option if you want to archive documents.

Other

Radio button:

  • Detail log

    This log contains extensive data for every analyzed data record (can be confusing with large amounts of data).

Integration

Retention Period of Archiving Objects in the System

In Customizing, you can specify a minimum retention period in the system.

You can determine the retention period in Customizing under Start of the navigation path SAP Utilities Next navigation step Tools Next navigation step Archiving Next navigation step Define retention period for bill and payment advice data End of the navigation path .