Use

This function allows you to roll back or reverse payment items that are posted. You can, for example, reverse payment items if you want to waive the posted transaction charges.

When you reverse a payment item, the system creates a new payment item that offsets the current payment transaction.

Prerequisites

Reversing is allowed for the transaction type.

You allow reversal for transaction types in Customizing for Bank Customer Accounts (BCA) by choosing Account Management → Basic Functions in Account Management → Maintain Transaction Types.

Features

Payment Item Status

You can reverse payment items that are already posted with the status Posted (Open Item) or Posted .

Payment Items That Cannot Be Reversed

Payment items created by the following processes cannot be reversed:

Payment items created from the payment order dialog

You can reverse payment items resulting from internally initiated payment orders by reversing the payment order.

Execution of cash concentration

Execution of standing orders

Execution of account closure

Execution of currency changeover

Inbox (IHC)

Release Procedure

When you reversea payment item:

If you have not set up the release process, the system creates a new payment item with the status Reversed and updates the status of the existing payment item to Reversed

If you have set up the release process, depending on criteria defined for the release procedure, the system flags the payment item for release by changing the payment item status to Reversal - In Release Process

Subsequently, another user with the appropriate authorization releases the payment item. The system updates the status of the old payment item to Reversed and creates a new payment item with the status Reversed

If you define multiple levels of release, the payment item continues to have the status Reversal - ln Release Process until it is released.

If the approver rejects the payment item, the payment item status reverts to the original status (before the release process was initiated) namely Posted or Posted (Open)

You can define a release workflow for payment items in Customizing for Bank Customer Accounts (BCA) by choosing Account Management → Release → Release Payment Items . For more information, see Release Object PAYITEM (Payment Item) .

Display on Bank Statements The system includes reversed payment items on bank statements

Prenotes When you create a payment item and assign it with an appropriate prenote reference number, the status of the prenote becomes Assigned . The prenote status remains unaffected if you reverse or return the payment item.

Other Features

For more information about other payment item features, see Payment Item .

Activities

Choose Account Management Payment Item Edit (Special) Reverse and from the detailed display of the payment item choose Reverse.

Alternatively you can choose Account Management →Payment Item →Edit (Special) →All Activities

The system only displays payment items for which you have adequate authorization.

The system carries out the following activities:

Posts the reversed item with the same transaction type and the opposite sign (plus (+) or minus (-)).

The system uses the current posting date as the posting date. If the posting date of the original payment item is earlier than the current posting date, you can decide whether the reversed item is to use the current or old posting date.

Reverses the interest penalty that is to be posted during the next account balancing run when you reverse a payment item that has incurred an interest penalty.

Records the document number of the corresponding item for both the original and the reversed item in the Reverse Item field.

Resets any item counter that has been set up.