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 External Data Transfer from Balanced Periods

Use

To ensure a smooth transition from a legacy or other feeder system to the current account system, and to have a basis for necessary interest adjustments in the case of backdated postings and value dates in the past in periods before the go-live date, the period data is transferred to the current account system by means of the direct input procedure.

It must also be possible to adjust prior periods, even if the balancing before the go-live date was not executed in the current account system. The balancings from the feeder/previous system are transferred to the current account system by means of direct input.

You can transfer more than just the last period.

Integration

SAP strongly recommends you check the transferred balancings and their interest. To this end, an executable program is available to you.

Interest for the transferred periods is calculated in the current account system on the basis of the transferred items and then compared with the transferred balancings. Any differences are documented in the application log for account balancing. You have the option of specifying a tolerance amount. Differences that do not exceed this tolerance amount are not recorded as errors.

The system checks the account time periods, too:

  1. The next date for account balancing may not be before the end date of the last period.

  2. The current year and the sequential number must follow on from the last period.

  3. The start date of the transferred period must be the same as the end date of the previous period.

Start of the navigation path You can start the checking report in the menu by choosing Environment Next navigation step External data transfer Next navigation step Balancing check Next navigation step Start and you can have the logs displayed by choosing Environment Next navigation step External data transfer Next navigation step Balancing check Next navigation step Display log. End of the navigation path

Prerequisites

This external data transfer is executed to re-settle and adjust prior periods as a result of value dates in the past and backdated postings. Along with the external data transfer for the account balancing, the beginning balance and the items must also be transferred. Additionally, the conditions for the old periods must be maintained.

Scope of functions

Reference accounts

Balancings both for the account referring to another account and for the reference account can be transferred.

Interest compensation

It is also possible to transfer balancings for accounts involved in interest compensation.

Adjustment periods

In the case of value dates in the past and backdated postings, the original balancing needs to be adjusted. Theoretically it is possible to transfer several adjustment periods for a period. It is, however, sufficient to transfer only the currently valid interest.

Capital yield tax (CYT)

The CYT / reunification tax cannot be transferred as part of external data transfer of the account balancing. CYT can only be transferred in the receiver structure for information purposes. CYT adjustments are not made in the current account system, but must be performed by the CYT module.

Currency changeover

It is possible that currency changeover took place during the transferred period. In this case, the interest must be transferred in Euro. You must also specify the balancing balance in Euro. It is not permitted to transfer the balance in the reporting currency.

Sequential balancing number

Ensure that the last transferred period really is the period before the current period. If this is not the case, the system automatically updates the sequential number. The number transferred is increased by one and this overwrites the existing sequential number. The current number (CURR_NR) and the current year (CURR_YEAR) are normally transferred with the account data (structure IBKK_DI_AC).

Checks

The system performs the following checks:

  1. Check if all required fields are entered.

  2. Check if the account exists.

  3. Check if the currency transferred matches the account currency. If not, there is a check to see if it is the currency before any currency changeover.

  4. Check that the data record is not transferred twice.

  5. Check that the data record does not already exist in the system.

  6. Check if no productive balancings exist yet, meaning that all balancings already existing must have been transferred per external data transfer.

  7. Check if the end date of the period is after the go-live date of the account.

Activities

Read more on how to execute external data transfer under External Data Transfer: Direct Input

Other notes