Show TOC

 Documents and Long Texts of Notification Codes


Codes ensure that issues can be entered in a standardized way and therefore be evaluated automatically. In Plant Maintenance, codes describe damage and malfunctions, the causes of the damage as well as its maintenance and repair, all of which is entered as technical findings in the plant maintenance history.

You can use this function to copy long texts and documents attached to codes, which you assign during notification processing, to the corresponding maintenance notifications. If the damage codes, cause codes, activity codes, and task codes you selected have long texts or documents stored in Customizing, you can copy them to the notification. The system copies the long text of the code to the Long Text column and stores any documents assigned to the code on the Documents tab page. The documents that are copied with the code are always assigned to the notification on header level.

Technical Details

Technical Name of the Product Feature


Product feature is


Country Dependency

Valid for all countries

Software Component Version


Application Component

PM (Plant Maintenance)


SAP enhancement package 7 (SP08) for SAP ERP 6.0

Required Business Function(s)

Simplified Management of EAM Functions 5


The system copies long texts and documents that you have assigned to codes in Customizing under Start of the navigation path Plant Maintenance and Customer Service Next navigation step Maintenance and Service Processing Next navigation step Maintenance and Service Notifications Next navigation step Notification Creation Next navigation step Notification Content Next navigation step Maintain Catalogs End of the navigation path.

You can only assign documents to notification codes if you have also activated the Document Link to Code switch in Customizing under Start of the navigation path Quality Management Next navigation step Basic Settings Next navigation step Maintain Settings at Client Level End of the navigation path.

Effects on Existing Data

When you add damages, causes, activities, or tasks to a notification, select the appropriate codes on the popup. In the new Attachment column, a symbol indicates whether long texts or documents are assigned to the codes. When you hover over the symbol, a quickview displays the long text as well as links to the assigned documents. Below the table, you can use the new checkboxes Copy long text of selected codes and Copy documents of selected codes to specify whether the system should copy the long texts and documents to the maintenance notification.