The business function makes functions available that you need to protect the personal data of your customers in Contract Accounts Receivable and Payable.

Check on Blockability in Contract Accounts Receivable and Payable

Using transaction FPDPR1 (on the SAP Easy Access screen under  Periodic Processing For Data Protection Check Whether Business Partner Data Can Be Blocked (mass run)), you use application-specific object types of Contract Accounts Receivable and Payable to check which business partners have reached the end of purpose and to set their retention start date. The system stores the results of the check.

Blocking of Business Partner Master Data by the SAP Business Partner

You block business partner master data using the blocking program of the SAP business partner (transaction BUPA_PRE_EOP). In order for the check results of Contract Accounts Receivable and Payable to be taken into account, function module MKK_BUPA_EOP_CHECK is registered for application MKK for checking if the business purpose is fulfilled. The end of the usage period, starting from which the business partner can be blocked, results from the specific residence duration that was entered in ILM for application MKK. The blocking program takes into account all application components that use a business partner. If none of the application components using business partners report an open business transaction for a business partner, and the residence duration is exceeded, the program blocks the master data of the business partner. If needed, you can unblock the data.

Dealing with Blocked Business Partner Master Data in Contract Accounts Receivable and Payable

For blocked business partners, Contract Accounts Receivable and Payable prevents new business. Users without special authorization do not have access to the personal data of a blocked business partner. If a business partner is blocked, the system still normally allows changes to objects, as long as this does not result in new business – assuming that the change to the objects would be allowed if the business partner was not blocked.