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Process documentationCreation of Accounts

 

The account is the central element of the current account system. The system provides convenient entry options for creating the account master records. Different information is required or already defaulted according to the product to which you have assigned the account to be created.

Prerequisites

The business partner or partners related to the account can be created before you create the account.

Process

You create an account as follows:

  1. You choose a product for the creation of the account. This controls the main characteristics, such as the screen sequence for the creation of the account, the data to be entered, any standard conditions assigned, and the basic functions that can be used on the account.

  2. You maintain the account master data, for example, the account number.

  3. You assign an account holder and, where necessary, other business partners in various roles to the account. You must enter the account holder for all account types (for organizations you also need to specify an authorized drawer). Other assignments such as the bank statement recipient or authorized drawer can be useful for some products. The following are possible scenarios:

    • The business partner is already created in the correct role. In this case you can assign the business partner directly.

    • The business partner is already created, but in a different role. In this case you need to allocate the correct role to the business partner in partner management before you can make the account assignment. This ensures that all information relevant for the role is maintained in the business partner master record.

    • The business partner is not yet created. You need to create the business partner in business partner management in the appropriate roles. Alternatively you can create the business partner in a role when you create the account.

The above steps are required for all cases. The following steps may also be useful in some situations and with some products:

  1. The condition groups for interest calculation, charges and value dates set for the product are already assigned to the account. You have the following options:

    • If the account corresponds to the standard product, leave these as they are.

    • To adjust the product for the customer, you can assign other conditions from the pool of standard conditions already created for other products to the customer, or you create an individual condition especially for this customer.

  2. You can restrict the functions assigned to the account through the product assignment by specifying lock reasons. For more information, see Account Locks.

  3. You define the conditions for amount notice and rollover for deposit products.

  4. You can assign different limits to the account (for example, overdraft limit, internal and external account limit) that control the extent to which an account can be overdrawn. If you do not assign limits to an account, the system sets the corresponding limit at 0. In this case, the account cannot be overdrawn.

  5. You also need to specify if checks are to be issued for the account.

  6. You specify when the account is to be balanced.

  7. You manage the standing orders here and also the time that bank statements are to be created.

  8. You can specify a bank key on the Administration Data tab page.

    Note Note

    The external account number is unique for the bank area and bank key. If two bank areas have the same bank key, the external account number must be unique for the common bank key. However, another bank key in a second bank area can have the same external account number.

    End of the note.

    Example Example

    If bank areas 0001 and 0002 are assigned the bank key 90000001, external account number 15 can be assigned to either bank area 0001 or 0002. If bank area 0001 now has account 15 with bank key 90000001, then the system does not allow account 15 to be created with bank key 90000001 in bank area 0002. However, the system allows the account number 15 to be created in bank area 0002 if you use another bank key, for example 90000002.

    End of the example.

    Note Note

    You can assign the bank key only during the creation of an account and only if it is assigned to the bank area (see Customizing for Bank Customer Accounts (IS-B-BCA), under Start of the navigation path Basic Settings Next navigation step Bank Area Next navigation step Assign Additional Bank Keys to Bank Area End of the navigation path).

    If you do not enter an external account number when you create an account, the system generates the IBAN when you save your entries. After the account is saved, you cannot change the bank key. If you enter an external account number when you create an account, the system generates the IBAN by using the default bank key for the product. If there is no default bank key for the product, the system generates the IBAN with the default bank key for the bank area. However, you can change the bank key; when you save your entries, the system checks the bank key, and regenerates the IBAN.

    End of the note.

Administration of the direct debit orders is also part of account management.

Result

Once you have completed the steps above and saved your data, the account is created in the system.