Individual Account Balancing

This function is used to balance a single account outside of the normal mass run:

Choose Periodic Tasks → Bank Statement → New Run → Single Run

Specify the bank area and the account number of the account to be balanced and also the selection date for the balancing.

If the balancing date specified in the account master data (or a possible closure date) is on or before the selection date, the system balances an account.

You can also simulate the account balancing first, on the next balancing date.Choose the Simulation on Next Date field. In this field you can choose between simulation including a check of the posting date of payment transactions and simulation excluding a check of the posting date of payment transactions. During a simulation, no database tables are updated and no postings are made.

Mass Run

This function is used for balancing all accounts due, according to certain selection criteria:

Choose Periodic Tasks → Account Balancing → New Run → Mass Run .

Specify the bank area for which you wish to select the accounts and the selection date for the balancing. In addition, you can restrict the selection for a bank area by entering a product.

The system balances every account in this bank area where the balancing date (or a possible closure date) that was specified in the account master data is on or before the selection date. If you enter a product, the system also evaluates the product defined in the account master data.

Simulation is also possible.

If errors occur during account balancing because individual accounts could not be processed, the system initially locks these accounts for further processing in the balancing tasks (for example, bank statement).

It is possible to restart the run for these accounts, by proceeding as follows:

Correct the cause of the error.

Choose Periodic Tasks → Account Balancing → Restart → Single or Mass Run

To simplify error correction, you can display the accounts that could not be processed by choosingPeriodic Tasks →End-of-Day Processing →Overview of Locked Accounts.

Messages

Frequently output messages (for example, conditions, value date balances, calculation results) are stored in the spool output, which enables you to decide what is to be output.

You can select from the following parameters that are in each account balance:

Conditions

Balances (calculation bases)

Calculation results

Total calculation results

Capital yield tax (CYT) transfer

Procedure

Choose the following to display balancing reports under single and mass runs, where you selected the above parameters:

Periodic Tasks → Account Balancing → New Run

Periodic Tasks →Account Balancing →Restart

Periodic Tasks →Account Balancing → Early Balancing

Periodic Tasks →General Ledger →Accrual/Deferral.

Choose one of the required balancing reports.

Choose one or more parameters.

The messages you want are now written to the spool. If you have not selected any parameters, you do not receive any messages.

Note

Messages that can be found in the application log are those recording something unusual (for example, old period must be recalculated due to ‘backdated posting’ or ‘value dates in the past’). The system also records the errors.