General Ledger Integration

During general ledger integration, the items updated on the current accounts are transferred to the corresponding general ledger accounts (FI GL).

The following data and details are taken into consideration:

The updating of the items posted to the G/L accounts and the updating of interest and charge income and expense.
The distribution of the balances of the transferred current accounts to receivable or payable accounts, depending on the balance +/- sign.
The netting of the current accounts in balance sheet preparation in accordance with §10 RechKredV (German law).

Additionally, you have the option of carrying out interest accrual/deferral for balance sheet preparation.

Prerequisites

The general ledger accounts to which the transfer of the items is to be made must be set up in FI and specified accordingly in the Customizing settings. Learn how to do this by reading the section on general ledger transfer in the Implementation Guide (IMG). Choose Start of the navigation path Periodic tasks Next navigation step General ledger transfer. End of the navigation path

Note Note

In the current account system, a document type must be specified in the general ledger variant that is used in FI exclusively for postings from the current account system.
For reconciliation, the reference document number (BKPF-XBLNR) is needed for the FI documents posted from the current account system. In the FI Customizing settings you need to set that the reference document number is not changeable after posting. Learn how to do this by reading the section on accounting (FI) in the Implementation Guide (IMG). Choose Financial Accounting Basic settings: Accounting Document Document header Document change rules, document header .

End of the note.

Activities

General ledger transfer is divided into the following steps:

Balance sheet preparation:

In this step the current balances of the current accounts are prepared for the transfer posting to the receivable and payable accounts. Balances already existing on the general ledger are taken into consideration. Totals formation takes place during the updating of the payment items according to the criteria specified in Customizing (transaction types and account groups).

You can execute balance sheet preparation either for the current day’s date or for a past posting date.

Interest accrual/deferral

Receivables for debit interest or payables for credit interest must be accrued/deferred already during balance sheet preparation if they are due but not yet updated on the current account. You can execute interest accrual/deferral for this. This means that the system calculates all the interest that has arisen since the last account balancing and prepares it for transfer to the general ledger. The updating of the documents in FI then takes place as part of general ledger transfer.

Transfer

In this step the system creates FI documents from the totals records prepared and posted to the general ledger in the previous step. Following are details of the postings that are made:

First the payment items are posted to a clearing account, initially comprising both the debit and credit items jointly (in future called clearing account receivables/payables). The offsetting posting is to a clearing account for payment transactions (in future called clearing account PT, for payment-affecting items).
The interest and charge items posted in the current account system are also transferred to the clearing account receivables/payables. The corresponding income or expense account serves as offsetting account.
Depending on whether a debit or credit balance is involved, the balance of a current account is transferred to a receivable or payable account. In another step, the necessary transfer postings from the clearing account receivables/payables are then made to the respective accounts.
The totals from the interest accrual/deferral are posted to the respective income and expense accounts in accordance with the Customizing settings.

Normally, the sequence for the steps described above is as follows:

If an interest accrual/deferral is to be transferred to the general ledger, this must be executed before the general ledger transfer. Decide in what intervals this is necessary (depending on when balance sheet preparations are created).

Balance sheet preparation is necessary for the transfer of the balances. This is split into a balance sheet preparation of postings executed in former account (backdated) and a general balance sheet preparation.

You can randomly choose the sequence in which the interest accrual/deferral and balance sheet preparation are carried out. Only one function can be executed.

Subsequently, you must execute general ledger transfer to create the postings in FI.

Several reports exist to support the control of the general ledger transfer. Find these by choosing Start of the navigation path Information system Next navigation step General ledger. End of the navigation path

You can find more detailed information on this in the documentation for the respective reports. Find this on the initial screen of the report by choosing Start of the navigation path Help Next navigation step Extended help. End of the navigation path