Using Signatory Control for Payment Approvals
With Bank Account Management, users defined as payment signatories are able to approve or reject payment documents.
Prerequisites
The signatory function has been enabled in Customizing under
Financial Supply Chain Management
Cash and Liquidity Management
Bank Account Management
Enable Signatory Control
.The signatory groups, approval patterns, and pattern priorities have been properly configured in Customizing under
Financial Supply Chain Management
Cash and Liquidity Management
Bank Account Management
Basic Settings
Define Settings for Bank Account Master Data
.
Activities
The system determines an approval pattern for each bank account according to the settings in Customizing activity Define Settings for Bank Account Master Data
. An approval pattern specifies the following:
Signatory groups eligible for the approval process
Approval sequence
For sequential approval patterns, each signatory group is assigned with a step sequence. Any of the eligible signatories under this group can approve the payment and finish the step.
For non-sequential signatory patterns, the signatory groups approve payments regardless of sequential order. All the signatory groups receive the approval request at the same time. Any two of the signatory groups can approve the payment and complete the approval process.
An eligible signatory must meet the following requirements:
The signatory belongs to a signatory group defined in the approval pattern.
The payment amount does not exceed either the defined limit per document nor the limit for batch payment.
The signatory is active.
Note
In exceptional cases when the system cannot find any eligible signatory for a payment request, for example, when the payment amount exceeds the maximum amount defined with the signatories, signatories are inactive, or payment approval pattern cannot be determined, the system assigns the payment request to the workflow administrator.