Content Creation, Publication, and Access

The Content Creation, Publication, and Access scenario variant is the view of an integrated information landscape for content managers, authors, and users . In a knowledge-driven economy, it is impossible to distinguish between information providers and information consumers. For this reason, SAP NetWeaver allows users to create, distribute, and call up information simply, taking into account their roles and permissions.

Irrespective of the integrated document stores (repositories), authors and users can use numerous services in the portal to create, publish, and call up unstructured information. Equally, they can distribute information for common use or integrate it in business contexts.

Benefits of the variant:

Creation of template-based content
Searching for information using advanced search functions and automatic classification
Target-audience-oriented distribution of information
Automatic notification about changed information
Display of information from different sources on a common user interface
Use of cross-repository services

Required Usage Types of SAP NetWeaver

The installable units required for this scenario variant are the same as for the Enterprise Knowledge Management IT scenario.

IT Processes of the Scenario Variant

The Content Creation, Publication, and Access variant comprises processes that are performed by content managers and users in a specially set up authoring environment.

Note

In order to use the full scope of functions in this variant, SAP recommends implementing the Content Integration and Management variant beforehand.

If you have not implemented the Content Integration and Management variant, you can only implement this variant in restricted form on a Basis system.

This scenario variant comprises the following IT processes:

Process	What You Need To Know
Creating an Authoring Environment	In this process, you set up an authoring environment, which authors can then use to create and publish information. The process includes organizing the folder structure, setting up permissions, and setting up service-based processes. In addition, you create the templates and forms that are used in follow-on processes to enter information.
Creating Documents	In the portal, you can create documents in different ways. With its Knowledge Management capabilities, the portal is used as a document store. You can upload documents from the operating system or from the portal. In the portal, you can use online editors to create documents directly. You can also create new documents by filling out predefined forms and templates. When uploading or creating documents, you assign properties to the documents in order to be able to classify these more precisely.
Making Information Available	Content managers set up the various functions that are used to make information available for different user groups in the portal. These include subscriptions, sponsored links, link lists, and entry points to common folders. Using TREX, documents are automatically converted to HTML, indexed, and classified. This allows users to call up documents using the search function, in taxonomies, and in native format or HTML format.
Viewing Documents	Users can browse for documents, search for them, or call them up from a notification. To display a document, the user can open it in the application that it was created in or open an HTML version of the document in the browser.
Working with Documents	When working with documents, users can not only perform standard file operations, but also use KM services, such as feedback and discussions. For example, you can create subscriptions to be notified automatically of any changes.