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Function documentationUsing Contract Information in Order Proposal Items

 

You can display and evaluate imported contract data in SAP F&R. The system determines contracts for order proposal items (OPI) that you create automatically or that you create and change manually. Under certain conditions you can manually change contract assignments that have been made automatically by the system. You do not create contracts in SAP F&R nor do you delete any contracts there.

Integration

  • SAP F&R takes contract information into account in the following areas:

    • with automatic replenishment planning in the F&R Processor

      If the FRP run determines a contract for order proposal items, the system generates an exception. If only manual release is to be possible for an OPI with contract reference, you can define this exception in Customizing as release-relevant.

    • with manual processing of an OPI:

      • in the Replenishment Planning Workbench

        Here, for a selected order proposal item, you can display the related contract information (of all potentially valid contracts).

      • in the Product Workbench

        Here, for a selected location product, you can display the related contract information (of all potentially valid contracts).

  • Using a Business Add-In (/FRE/DB_CONTRACT_BADI_001), you can implement a customer-specific contract determination logic. For more information, see the Implementation Guide (IMG) for Forecasting and Replenishment under Start of the navigation path Order Proposal Management Next navigation step Contracts Next navigation step Enhancements Using Business Add-Ins Next navigation step BAdI: Contract Determination End of the navigation path.

    SAP F&R transfers changes that you make to contract number assignment, together with the order proposal data to SAP Retail.

  • Restrictions

    • In the following areas SAP F&R does not take any contract information into account:

      • Replenishment Workbench for Stores

      • Cause determination

    • SAP F&R does not transfer contract-specific prices, does not carry out an OTB check for contracts and does not carry out two-step contract determination in the case of cross docking.

    • A delta transfer of contract data from SAP ECC (for example, with changed open quantity) does not automatically update the related order proposal data in SAP F&R.

Prerequisites

  • You have imported contract data from SAP Retail (or a different purchasing system) using the inbound interface for contract information.

  • In the standard, the system does not carry out contract determination. In order to determine contract information when creating an OPI or when changing it, you have set one of the following contract determination types in Customizing of contract determination:

    • Existence determination

      The system checks if at least one potentially valid contract for the product of the order proposal item exists.

    • Number determination

      The system checks if valid contracts exist for the product of the order proposal item. If this is the case, the system assigns one contract number.

    Note Note

    • In addition, you can control in this Customizing if you wish to allow changes to contract assignment in the Replenishment Planning Workbench and Product Workbench and if you, wish to take into account only quantity contracts or only value contracts.

    • For SAP F&R, a contract is valid if the contract determination date lies within the contract validity. If no overbooking is permitted for a contract, the number determination only takes it into account until the contract limit is reached.

    • The result of the contract determination is always only relevant for the selected OPI at the time of execution. The subsequent creation of further OPIs can lead to a different result in contract determination.

    End of the note.

    For more information, see the IMG under Start of the navigation path Forecasting and Replenishment Next navigation step Order Proposal Management Next navigation step Contracts Next navigation step Define Contracts End of the navigation path.

  • If you wish to process the contract assignment of an OPI in the Replenishment Planning Workbench (overview screen), the items must be changeable and not yet released. In addition, in the above Customizing, you have set the indicator Contract Assignment OPI Changeable.

Features

  • You can display contract information for an OPI in Order Proposal Management. Depending on your Customizing settings for contract determination, they are either the result of existence determination or number determination:

    The system fills the following columns in the order proposal item with the determined information:

    • Contract number

      Number of the contract assigned to the item

    • Contract assignment

      Branching to the detail data of the assigned contract

    • Contract information

      Branching to the overview of all potentially valid contracts for the OPI that have been determined by the system

In the branching options above, the system displays the variant indicator, the overbooking indicator and (for the purchasing organization) the relevance indicator that have been set using the inbound interface.

  • When changing an order proposal item, for example, when changing the order quantity or the delivery date, or when adding new items, the system redetermines the contracts for the OPI.

  • In the Replenishment Planning Workbench and in the Product Workbench (see “Prerequisites”), you can change, delete, or re-enter the number of the contract assigned to the OPI.

  • You can delete contract data as follows:

    • contract data with expired validity using the reorganization report (/FRE/DB_CONTRACT_REORG). The system adds a follow-up time (waiting period) that you have set in Customizing to the validity end date of the contract.

      The mere fulfillment of a contract, without the end of the validity period being reached, does not lead to deletion of the contract. Only with this report, can you delete contracts without target location.

    • using deletion of master-data-dependent data (this function serves to improve system performance)

      When deleting location products, you can also delete the dependent data that belongs to the location product – including the contract data of the location product. This is only possible for contracts with target location.

Activities

Deletion of expired contract data

On the SAP Easy Access screen, choose Start of the navigation path Forecasting and Replenishment Next navigation step Order Proposal Management Next navigation step Archive Contracts End of the navigation path.

Deletion of contracts together with location products

On the SAP Easy Access screen, you choose Start of the navigation path Forecasting and Replenishment Next navigation step Master Data Next navigation step Reorganization of Master Data Next navigation step Deletion of Location Products End of the navigation path.