Function

Description

Room attribute maintenance

The room attributes are grouped on tab pages in the same way as during the steps when creating a room.

·         General information
You can change the following information for the room: name, description, categories, owner, room type (from restricted to private or vice versa).
In addition, the following information on the room: ID, creation date, template, room URL

·         Parameters
If there are any external parameters for the room, you can change their values.

·         Members
See below

·         Room parts
You can use the context menu to change the sequence of the assigned room parts.
In addition, you can add room parts to the room. If you choose the function to add room parts, the system provides a wizard that takes you through the following steps:
– Selecting the room part template
If necessary, you can filter the list and choose a room part template (see standard room parts).
– Assigning the room part roles to room roles
You transfer the access permissions in the roles for the room part to the roles for the room. If necessary, you can create a new role that adopts the permissions for the assigned room part role in the room.
– Defining room part parameters
You can either assign a room part parameter to an existing parameter of the superordinate room or enter the value of the room part parameter.
– Displaying the page permissions for the room
You can display the page permissions that are defined in the room template and the templates of the room parts added to the room.
The pages are listed in the same order as they appear in the detailed navigation of the room.

The pushbuttons below the work area allow you to save your changes to the room attributes and to refresh the room. When you refresh the room, the changes, such as newly added room parts, become visible.

Member list maintenance

Member list maintenance comprises the following activities:

·         Adding users or user groups
– To do this, you can directly enter users or user groups in the input field below the member list and add them to the list.
– To search for the new members before adding them, you choose Choose to display the user search function.
Enter appropriate search terms (at least one letter) and add the required entries from the hit list to the current selection. Choose OK to adopt the current selection in the input field below the member list and choose Add.

·         Assigning the room-specific roles for each member (portal user or user group)
Activate the roles for each member in the room in question. Each role permits access to particular pages in the room.

The access permissions in a role for pages in the room are defined in the room template.

When you have finished maintaining the member list, save the data.

Room relationship maintenance

The room relationship manager allows you to define relationships between the current room and related rooms.

By assigning a relationship type to each assigned related room, you classify the relationships to other rooms.

The room relationship manager provides the following functions:

·         Filtering existing room relationships
You can use the relationship type to filter the rooms that are already assigned to the current room as related rooms.

·         Creating new room relationships
You can select a list of the available rooms (filter), select the required related rooms, and add these to the room relationships together with a relationship type.

·         Deleting existing room relationships
You can select relationships to other rooms that you no longer want to offer in the room and delete them.

All changes to the room relationships are automatically valid and appear in the room as of the next time the page containing the room relationships is called or refreshed.

Analysis of the room usage

The usage analysis shows you how often each member has entered the current room within a particular time period.
The system also shows how many members have entered the room within the analysis period.

Searching for content in the room

Using search strings, you can search the current room for content that is stored in CM folders.