Scheduling Broadcast Settings 

Use

You can schedule broadcast settings for queries, query views, Web templates, reports, and workbooks. Broadcasting by e-mail or to the portal takes place at a specific time that you specify, or when data is changed.

Prerequisites

You have defined a broadcast setting. For more information, see Precalculating and Distributing Queries, Query Views, Web Templates, and Reports and Precalculating and Distributing Workbooks.

System administration has added the Trigger Event Data Change process type to the process chains for data loading. For more information, see Including Event Data Changes in Process Chains.

System administration has defined background jobs that enable the scheduling of broadcast settings at specified times. For more information, see Defining Times for Broadcast Scheduling.

Procedure

       1.      If you have just created a new broadcast setting, choose the Schedule button in the lower area of the BEx Broadcaster.

If you want to schedule a broadcast setting from the list of the available broadcast settings in the upper area of the BEx Broadcaster, in the context menu of the required broadcast setting, choose Scheduling.

       2.      You have the following selection options:

○       Execution with Data Change in the InfoProvider:

Select the required InfoProvider. The system distributes the document as soon as data in this InfoProvider is changed.

This option is only available if system administration has included the Trigger Event Data Change process type in the process chain for loading data (see Prerequisites).

○       Execution at a Preset Time:

Select the required time. The system distributes the document according to your selection.

This option is only available if system administration has defined the relevant background jobs (see Prerequisites).

○       Scheduling in SAP Background Processing:

Select Create New Scheduling and specify the required start date and time. If scheduling is to occur periodically, select Periodic and specify the interval (for example Every 2 Weeks). The system distributes the document according to your selection.

If you have already defined schedules in SAP background processing for this broadcast setting, they are listed here. You can delete them as required.

You can only schedule in SAP background processing if you have authorization to create background jobs. For more information, see Authorizations for Query Definition and Information Broadcasting.

       3.      You choose Apply. The broadcast setting is displayed in the upper area of the BEx Broadcaster and Yes is displayed in the Scheduled column.

Result

You have scheduled a broadcast setting. The document is distributed at the specified time or upon data change.

If there are multiple broadcast settings, or if there are broadcast settings that require user-specific processing for different users, the scheduled settings are processed in parallel. You can control parallel processing for information broadcasting in BI background management (transaction RSBATCH, process type BROADCAST).

More information: Setting Parallel Processing of BI Processes