You can make various settings for your query in the Query Properties dialog box.
The Query Properties dialog box is divided into tab pages, each of which provides different settings.
You can enter or change the query description here.
You can use text variables in the description.
You can also enter the query description when you save the query.
The technical name of the query is displayed.
The technical name of the InfoProvider on which the query is based is displayed.
Every query has a key date. For time-dependent data, the key date determines the time for which the data is selected. The default value for the key date is the date on which the query is executed, that is <today>.
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1. Choose . The Select Values for Date dialog box appears.
2. Select a date from the calendar.
If you select 01.01.1999, for example, time-dependent data for 01.01.1999 is read.
3. Choose OK.
You can also select a variable key date:
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1. From the context menu you access using the black arrow next to the icon, choose Entry of Variables.
2. Select a variable.
For the selection, you may need to know the technical names of the variables as well as their descriptions. Choose Display Key/Text to show the key.
If you want to create a new variable, select Create New Variable. The Variables Editor appears and you can create a new variable.
If you want to change a variable, select it and, from the context menu, choose Edit Variable. The Variables Editor appears and you can change the variable.
3. Choose OK.
The key date only applies to time-dependent master data.
Details of the owner of the query, the person who last changed it, and the date and time when the query was last changed are displayed.
Any entry variables the query contains are listed here. You can use the two arrow buttons to determine the sequence in which the variables appear on the variables screen when the query is executed.
The following settings are possible:
● Adjust Formatting after Refreshing
The setting is useful in the BEx Analyzer and is therefore active by default.
The formatting for the query underlines the type of data contained in a cell and highlights the structure of the delivered results. The position and size of the cell area in the analysis grid change when the query is refreshed. The Adjust Formatting after Refreshing function ensures that the formatting is adjusted after the updated data is refreshed.
You can deactivate the function for adjusting the formatting, for example, if you want to display the data more quickly, or if you are using a workbook that has its own format template.
For more information, see Workbook Settings
● Hide Repeated Key Values
You can specify whether identical key values are to be displayed more than once in the query. The Hide Repeated Key Values setting is active by default, so that only the first key value is displayed for each characteristic and additional, identical key values are hidden.
The key value is the value with which the characteristic is presented. This can be the characteristic description or the characteristic key, for example. You can specify how the characteristic is presented by using characteristic properties.
In the following example, the Hide Repeated Key Values setting is activated:
Region |
Order |
Sales Volume |
DE |
A |
EUR 14,900 |
|
B |
EUR 15,800 |
|
C |
EUR 17,600 |
USA |
A |
EUR 12,800 |
|
C |
EUR 32,800 |
In the following example, the Hide Repeated Key Values setting is deactivated:
Region |
Order |
Sales Volume |
DE |
A |
EUR 14,900 |
DE |
B |
EUR 15,800 |
DE |
C |
EUR 17,600 |
USA |
A |
EUR 12,800 |
USA |
C |
EUR 32,800 |
Note that the setting made to hide repeated key values when using the query as a data provider in Web applications is not evaluated. You need to make this setting again for the analysis Web item. When the query is used in the BEx Analyzer, the settings you make here are taken into consideration.
● Display Scaling Factors for Key Figures
Key figures can have scaling factors and units or currencies. Units or currencies are displayed for every key figure, but not the scaling factors. If you activate the Display Scaling Factors for Key Figures setting, an additional header row is added to the row or column header in the query. Information about the scaling factor and the unit or currency appears in this additional header row, as long as it is consistent (for example, EUR 1,000).
This setting is deactivated by default.
In the following example, the Hide Repeated Key Values and Display Scaling Factors for Key Figures settings are activated:
Region |
Order |
Sales Volume |
|
|
EUR 1,000 |
DE |
A |
14 |
|
B |
15 |
|
C |
17 |
F |
D |
12 |
|
E |
32 |
Note that the setting made to display the scaling factors for key figures when using the query as a data provider in Web applications is not evaluated. You need to make this setting again for the analysis Web item. When the query is used in the BEx Analyzer, the settings you make here are taken into consideration.
For metadata, master data, and InfoProvider data for a query, you can display links to documents that you have created for these objects. If documents exist for these objects, the icon appears next to these objects. You can choose this icon to navigate to where the document is displayed on the Web.
Select the appropriate setting so that the document links for the required document class are displayed. Document classes are provided in line with the various categories of BI objects: InfoProvider data, metadata, and master data. See Document Classes.
Note that the setting made to display the document links when using the query as a data provider in Web applications is not evaluated. You need to make this setting again for the analysis Web item. When the query is used in the BEx Analyzer, the settings you make here are taken into consideration.
For more information, see Using Documents in Web Applications.
This is where you specify where the result is displayed.
● Rows: Above or Below
● Columns: Left or Right
By default, the results are displayed at the bottom right.
You can use this setting to specify whether columns or rows containing zeros are to be displayed.
The following options are available here:
● Do Not Suppress: Rows or columns with zeros are displayed.
● Active: If characteristics are in the rows and columns, any row or column with a result of zero is not displayed. The row or column contains, for example, the values 1, -1, 1, -1 and thus the result is 0. If you select this setting, the whole row or column is hidden.
● Active (All Values = 0): Columns or rows containing zero values in all cells are not displayed.
Under Effect on, you specify whether suppression of zeros should be applied to rows and columns, only to rows, or only to columns.
Here you specify how the minus sign (-) is displayed. The following display options are available for negative values:
● Before the Number -123.45: The minus sign (-) is positioned before the value (default setting).
● After the Number 123.45-: The minus sign (-) is positioned after the value.
● In Parentheses (123.45): Negative values are displayed in parentheses.
The following display options are available for displaying zeros:
● Zero with Currency/Unit: Zeros are displayed with the currency or unit, for example, EUR 0.00. This is the default setting.
● Zero Without Currency/Unit: Zeros are displayed without the currency or unit, for example, 0.00.
● Zero as Space: Cells containing a zero remain empty.
● Zero as Default Text: If you choose this setting, the Show Zeros as field is activated. You can now enter the required value (character, number, or letter), such as an asterisk (*). Cells that contain a zero are filled with this value, for example *.
External reporting tools that communicate using the OLE DB for OLAP interface use queries as data sources. If you want to release this query as a data source for external reporting tools, select Allow External Access to this Query.
Queries that contain formulas with the operators %RT, %CT, %GT, SUMRT, SUMCT, SUMGT, and LEAF cannot be released for OLE DB for OLAP. These operators depend on the display of the list in the BEx Analyzer and the formulas would return unexpected values when using OLE DB for OLAP or MDX. It is possible to achieve the required result with constant selection. More information: Constant Selection
For more information about using formula operators, see Defining Formulas.
For more information about OLE DB for OLAP, see Mapping Metadata.
Here you can specify whether the query is started in change mode or in display mode.
For queries that are not input ready, the Start Query in Change Mode checkbox is always inactive and cannot be changed. For input ready queries, this checkbox is active by default. Queries are input ready as soon as they contain a structural component that has one of the following properties:
● Data can be changed using planning functions
● Data can be changed using user entries or planning functions
For input ready queries that are started in display mode, at runtime the user can activate the input ready field to use the query for manually entering planning data or executing planning functions. This guarantees that users can use the query in planning applications without locking each other out.
For more information, see Selection/Formula/Cell Properties (Planning tab page) and Input-Ready Query.
You call the Query Properties dialog box for a query by choosing Query → Properties in the Query Designer menu bar. The Query Properties dialog box for the query appears in the Properties screen area. By choosing Display/Change, you can specify whether the query properties can be changed. If you enter an invalid value, a warning is displayed beside the property and a corresponding text that helps you to resolve the error is displayed in the Messages screen area. To save your settings, choose Save.