Manually Maintaining Reporting Authorizations 

Use

You usually maintain authorizations in the role maintenance. However, in exceptional cases it could be more practical to create authorizations manually. This is the case if you have to assign every user his/her own role.

Prerequisites

Reporting authorization objects have been created.

Procedure

Assign Authorization Objects

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       1.      In the SAP Easy Access initial screen of the SAP Business Information Warehouse, choose SAP Menu → Business Explorer → Authorizations → Reporting Authorization Objects.

       2.      Choose Authorizations → Authorizations for Several Users. Enter an interval and choose Change.

       3.      Select a characteristic from the left side of the screen. You can then display master data as a list or as a hierarchy. The right side of the screen shows you a list of all the selected users with the authorization profiles and roles you assigned.

       4.      You can now use Drag&Drop to assign additional authorization objects to the user.

       5.      Choose Generate authorizations. The system creates the authorizations and assigns them to the users.

Assigning Authorizations for Hierarchies

You can also make authorizations for hierarchies in the same transaction.

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       1.      Select a characteristic.

       2.      You can use the context menu on the authorization object to determine up to which hierarchy level the authorization should apply.

You can currently select exactly 1 level for each hierarchy and user.

       3.      Choose Generate authorizations. The system creates the authorizations and assigns them to the user.

Result

The system has created individual authorization profiles.