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Procedure documentation Searching for Distribution Lists  Locate the document in its SAP Library structure

Use

It is often difficult to obtain an overview of a large folder and therefore to know straight away where a distribution list is situated. The Business Workplace provides a search interface for distribution lists:

You can use the following values as search criteria:

You also create new distribution lists on the distribution list search screen.

Procedure

  1. In the Business Workplace, choose This graphic is explained in the accompanying text Distribution lists.

    2. You branch to the screen Distribution lists. In the lower part of the screen, you can display your private distribution lists by expanding the node Private distribution lists.

  2. In the frame Find distribution list, select whether you want to search for a private or a shared distribution list and enter the search criteria.
  3. Choose This graphic is explained in the accompanying text Start search.

Result

The distribution lists that correspond to your search criteria are displayed in the lower part of the screen. The distribution lists found are highlighted in color. You can see from the symbol displayed for each distribution list whether it is a subscription list:

The recipients are also flagged with symbols that indicate the recipient type:

The following functions are available in the list of results:

Function

Description

Display the number of recipients contained in a distribution list

In the context menu of the distribution list, choose Number of recipients.

All recipients of the distribution list and all recipients of distribution lists contained within it are counted. Recipients that appear several times are only counted once.

Display the recipients contained in a recipient list

Expand the node of the distribution list.

All the recipients contained within it are listed. Distribution lists contained within the list can be expanded further.

Enter your name in or remove your name from a subscription list

In the context menu of the subscription list, choose Enter name or Remove name.

Display address data for a recipient

Select the recipient by double-clicking.

Display distribution list

Select the distribution list by double-clicking on it.

Change distribution list

Select the distribution list and choose This graphic is explained in the accompanying text.

Copy distribution list
  1. In the context menu of the distribution list, choose Copy.
  2. Enter a new name and, if necessary, a new title.
  3. If necessary, select a different target folder.

The copy of the distribution list is moved to the specified folder and inserted in the hit list.

Move distribution list to a different folder
  1. In the context menu of the distribution list, choose Move.
  2. Select a target folder.
  3. Choose This graphic is explained in the accompanying text .

Print distribution list

In the context menu of the distribution list, choose Print.

The distribution list is printed on the printer that is preset in your user profile.

Delete distribution list

In the context menu of the distribution list, choose Delete.

The distribution list is moved to your trash folder temporarily. You have the option of undoing the deletion.

Delete entry from all distribution lists

You can only execute this function for shared folders if you have authorization for all the folders in which the distribution list is located.

  1. In the field Entry in DL, specify the address that is to be deleted.
  2. Choose Edit → Delete DL entry.
  3. Choose This graphic is explained in the accompanying text .

Note

The hit list is canceled if you exit the distribution list maintenance or if you start a new search.