Conversion of Planned Purchase Orders

Use

You can use this report to convert planned purchase ordersinto purchase orders so that SAP Customer Relationship Management (SAP CRM) triggers the creation of a purchase order for the supplier in the SAP ERP Central Component (SAP ECC).

Prerequisites

The latest sales order creation date/time (date type OEDAT) is not before the current date. If this is the case, SAP CRM directly triggers the creation of a purchase order.

Features

Selection

You use the Convert Planned Purchase Orders report to select the planned purchase orders you want the system to convert into planned orders.

The following table shows the criteria you can use to select planned purchase orders for conversion:

Field	Entry
Order Number	Number of the sales order for which the system has created the planned purchase order
Item number	Number of the order item
Type of third-party order processing	Third-party order processing by source determination or by product allocation
Product	Product description
Supplier	Name of supplier
Purchasing document number	Purchasing document number of planned purchase order
Selection horizon in days	Number of days the system adds to the current date. The date calculated represents the end date of the time interval. The start date of the time interval is the current date. The system selects planned purchase orders that have a start date within or before this time interval.

Execution Possibilities of the Report

You can execute the report as follows:

Display

The system displays a list of all the planned purchase orders that it has found based on the selection criteria. However, the system does not convert these planned purchase orders into purchase orders.
Convert

The system converts the planned purchase orders that it finds on the basis of the selection criteria into purchase orders. The start date for the conversion of the planned purchase order corresponds to the latest sales order creation date/time. If scheduling was not able to determine the latest sales order creation date/time, the start date corresponds to the material availability date.

Once the planned purchase orders have been converted into purchase orders, the system deletes the planned purchase orders in SAP Advanced Planning and Optimization (SAP APO). The system also transfers the information about the purchase orders to SAP CRM. This allows SAP CRM to trigger the creation of the purchase orders in SAP ECC.
Recommendation
We recommend the following:
- Schedule the report as a regular background job.
- To allow the system to select the planned purchase orders more quickly, specify either the order number, the product, or both.
End of the recommendation.

Activities

Creation of Planned Purchase Order

After saving the sales order in SAP CRM, SAP APO creates a planned purchase order for each confirmed schedule line. You can display the planned purchase order in the planning overview of the standard delivery location.

Note Note

The planned purchase order represents the receipt element for the standard delivery location. However, the system creates the customer requirement directly for the supplier location.

End of the note.

Start function

To call the report for converting planned purchase orders into purchase orders, on the SAP Easy Access screen, choose Start of the navigation path Advanced Planning and Optimization Next navigation step Global ATP Environment Third-Party Order Processing Convert Planned Purchase Orders End of the navigation path .