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Object documentationDepreciation Run - Preview/Results Window Locate this document in the navigation structure

 

Use the Depreciation Run - Preview window to preview the details of the depreciation run before you execute it.

Use the Depreciation Run - Results window to view the details of the depreciation runs that you have executed.

To access the Depreciation Run - Preview window, proceed as follows:

  1. From the SAP Business One Main Menu, choose   Financials   Fixed Assets   Depreciation Run  .

  2. In the Depreciation Run window, specify the depreciation area and the Depreciate To date, and choose Preview.

    The Depreciation Run – Preview window opens.

To access the Depreciation Run - Results window, choose the Execute button in the Depreciation Run – Preview window opened in step 2 above.

General Area Fields
Depreciation Area

Displays the depreciation area for which the depreciation run is carried out.
Depreciate To

Displays the end date of the depreciation run.
Posting Date

Specify the date for the journal entry posting.

By default, the posting date is the last day of the selected Depreciate To period.
Remarks

If required, enter the remarks about the depreciation run.
Consolidate Journal Entry Rows by Projects/Distribution Rules

Select the checkboxes to consolidate the journal entry rows by projects and distribution rules.

Depending on your selection, the journal entry layout can be one of the following:

  • Consolidate Journal Entry Rows by Projects – the system consolidates the journal entry rows with the same G/L account and project.

  • Consolidate Journal Entry Rows by Distribution Rules – the system consolidates the journal entry rows with the same G/L account and distribution rule.

  • If you select both, the system consolidates the journal entry rows with the same G/L account, project, and distribution rule.

  • If you leave the two checkboxes unselected, the system consolidates only the journal entry rows with the same G/L account.

    For more information, see the examples in Consolidation of Journal Entry Rows by Projects and Distribution.
Status

Note Note

The field is blank in preview mode.

End of the note.

Displays either of the following statuses of the executed depreciation runs:

  • Depreciation Posted – Indicates that the depreciation has been posted to the general ledger accounts.

  • No Depreciation Posted – Indicates that no depreciation has been posted to the general ledger accounts, which can happen in any of the following situations:

    • You have selected a non-posting depreciation area for the depreciation run.

    • There is no planned depreciation in the specified period.

    • You repeat a previously executed depreciation run, and the depreciation has not changed in the interval.
Table Area Fields
Asset Class

Displays the asset class to which the asset is assigned.
Journal Entry

Note Note

The field is blank in preview mode.

End of the note.

Displays the journal entry for the posted depreciation in the Depreciation Run - Results window.
Cancellation Journal Entry

Displays the journal entry for the canceled depreciation run.

Note Note

This column is available only if the depreciation run has been canceled.

End of the note.
Asset No.

Displays the assets for which the planned depreciation is to be posted.
Asset Description

Displays the description of each asset.
Ordinary Depreciation

Displays each asset's planned ordinary depreciation in the specified period.
Special Depreciation

Displays each asset's automatic special depreciation in the specified period.
Country-Specific Field: Brazil
Create/Display Tax Correction Invoice

This button is displayed in the Depreciation Run - Results window only.

Note Note

This button is available only if you have selected the Fixed Asset Tax Credit Control checkbox for the depreciation area specified in the window.

To selected the Fixed Asset Tax Credit Control checkbox for a depreciation area, go to   Administration   Setup   Financials   Fixed Assets   Depreciation Areas  .

End of the note.

  • Create Tax Correction Invoice - Choose the button to create an A/P invoice for all fixed assets in the specified depreciation area. So that in the specified posting period, the input taxes related to these fixed assets can be deducted from the company's output taxes.

    The amount of the input taxes attribute to the A/P invoice is calculated according to the useful life of each fixed asset.

    Example Example

    Fixed Asset X

    Total Amount Paid: R$ 11,700

    Price: R$ 10,000

    Input Tax: R$ 1,700

    Useful Life: 5 years (60 months)

    Posting Period: month

    Amount Attribute to Tax Correction Invoice in Each Posting Period: R$ 1,700/60 = R$ 28.33

    End of the example.

  • Display Tax Correction Invoice - Choose the button to display and view the correction invoice that has been created for the assets in the specified depreciation area in the specified posting period.

    Note Note

    • You can create only one tax correction invoice for the assets in the specified depreciation area within one posting period.

    • If you want to cancel a depreciation run, you must cancel the tax correction invoice created based on it first, if there is any.

    End of the note.

For more information, see SAP Note 1955233.

More Information

Depreciation Run Window

Depreciation Run