Show TOC

Procedure documentationCanceling Documents with Cancellation Documents

 

Note Note

You cannot create a draft cancellation document, nor cancellation documents, using the document generation wizard.

End of the note.

Prerequisites

  • You have full authorization for canceling documents with cancellation documents.

  • You are still within the time range allowed for cancellation after posting the document.

    The time range is determined by your definition of the Max. No. of Days for Canceling Marketing Documents Before or After Posting field in the Document Settings window. For more information, see Document Settings: General Tab.

Procedure

  1. Find the particular document you want to cancel.

  2. Right-click in the document window and choose Cancel, or choose Start of the navigation path Data Next navigation step Cancel End of the navigation path. A cancellation document appears with the title <Document Type> - Cancellation.

  3. In the cancellation document window, make the necessary data updates.

    Recommendation Recommendation

    Define at least one cancellation series in advance and use a document number of a cancellation series. For more information, see the description of the Cancellation checkbox at Series - Document - Setup.

    End of the recommendation.

  4. Choose the Add pushbutton.

The following figure illustrates the cancellation of an A/R invoice based on deliveries:

Editable Fields when Creating a Cancellation Document

When creating a cancellation document (in Add mode), you can edit the following data:

  • Document numbering series, and numbers of the manual series

  • Posting Date

  • Due Date

    Note Note

    The due date is automatically updated according to the posting date and payment terms. If there is only one installment, you can edit the Due Date field directly. If there is more than one installment, you change the due date by changing the posting date and the installment settings of the payment terms.

    End of the note.

  • Document Date

  • Remarks

  • Attachments

After a cancellation document is added, you can edit as much data as for other closed documents of the same document type.

More Information

Canceling Sales and Purchasing Documents

Cancellation of Documents with Serial Number and Batch-Managed I

Cancellation of Documents with Items Stored in Bin Location

Cancellation of Documents Involving Down Payments

Canceling Documents with Fixed Assets

Posting for Canceling Documents with FIFO Items

Reporting for Canceled and Cancellation Documents