Defining Authorization Groups
Employees in a company can be grouped according to their roles (for example, sales people, accountants, and managers). Generally, different roles require different authorizations for functions, features, and data within SAP Business One. You can assign SAP Business One users to different authorization groups, based on the users' corresponding actual roles.
After assigning users to authorization groups, you can grant authorization at the group level and then fine-tune each individual user's authorizations. For more information, see Defining Authorizations.
As in real life, each SAP Business One user may belong to more than one group. For example, an accounting manager may play the roles of both an accountant and a manager.
Prerequisites
You are a superuser.
Procedure
To open the
Authorization Groups
window, from the SAP Business OneMain Menu
, choose
Administration
System Initialization
Authorizations
Authorization Groups
.The
Authorization Groups
window appears, displaying existing groups in the left pane. You can select each group to edit the group name, add users to this group, and so on.To define a new group, in the
Authorization Groups
window, choose theCreate Group
button.The
OK
button changes toAdd
.Enter a name and an optional description for the group.
Select appropriate users for this group.
Choose the
Add
button.A new authorization group is created.