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Procedure documentationCreating G/L Accounts

 

You can create G/L accounts manually or, if you use account segments, you can generate them automatically.

Use automatic generation for the following purposes:

  • To create active accounts from a combination of different segments

    Active accounts are accounts in the chart of accounts to which journal entries are posted.

    Segments represent the specific business units, such as company, division, region, department, group, or categories, such as travel expense, box office revenue, product line, and so on, that you want to track.

    Automatically generated accounts are based on a combination of different segments.

  • To create a specific G/L account simultaneously in several different account groups, for example, departments

Procedure

Manually Creating a Title or an Active Account

  1. From the SAP Business One Main Menu, choose Start of the navigation path Financials Next navigation step Chart of Accounts End of the navigation path.

    The Chart of Accounts window appears.

  2. Select the drawer to which you want to add the account.

  3. In the list of accounts, click at the level where you want to add the account.

  4. In the menu bar, switch to Add mode by choosing Start of the navigation path Data Next navigation step Add End of the navigation path.

  5. In the G/L Account field, enter a unique code and then specify all other relevant data.

  6. Choose Add.

    The new account is added at the specified level of the selected drawer, as the last account on that level. If you have not specified a default, it is created as an active account at level two.

    Note Note

    As long as no transactions have been posted, you can change any details/parameters in the Edit Chart of Accounts window.

    You can also create an account in the Edit Chart of Accounts window.

    End of the note.

More Information

Chart of Accounts

Chart of Accounts Window

Edit Chart of Accounts Window

Automatically Generating a G/L Account

Prerequisites

‑ Account segmentation is allowed for your country or state.

‑ The option Use Segmentation Accounts is selected in Start of the navigation path Administration Next navigation step System Initialization Next navigation step Company Details End of the navigation path on the Basic Initialization tab.

Note Note

Once a single journal entry has been posted, you can no longer change the selection for this option.

End of the note.

Procedure

  1. From the SAP Business One Main Menu, choose Start of the navigation path Financials Next navigation step Account Code Generator End of the navigation path.

  2. In the Account Code Generator window, specify the required information.

  3. In the Segment Codes – Selection Criteria window, specify the selection criteria for the segment codes.

  4. In the Account Code List window, make the necessary settings and choose Add.

More Information

Account Code Generator Window

Segment Codes ‑ Selection Criteria Window

Account Code List Window