Changing the BP Control Account in Journal Entries

Whenever a journal entry is posted to a business partner, it is also automatically posted to a control account defined for the business partner. This enables SAP Business One to reflect in the accounting system and the financial reports all business activities carried on with business partners.

The control account to which a journal entry is posted is defaulted, but can be changed. To achieve more detailed reports, you can change the control account. This procedure:

Explains how to change the control account for a business partner when you create manual journal entries
Is also relevant for the journal entries that are first recorded as journal vouchers

Prerequisites

You have defined all accounts you want used as control accounts for a specific business partner (see Start of the navigation path Business Partners Next navigation step Business Partner Master Data Accounting General Control Accounts Control Accounts – Accounts Payable/Receivable End of the navigation path ).

Procedure

From the SAP Business One Main Menu, choose Financials Journal Entry .
The Journal Entry window appears.
Open the Journal Entry – Form Settings window.
On the Table Format tab, select the options Visible and Active for the Control Acct column, and choose OK.
The Control Acct column appears in the table area of the Journal Entry window.
Create the journal entry.
Notice that once you choose a G/L account or business partner code, the defaulted control account is recorded in the Control Acct column. Move to the Control Acct column in the business partner row and delete the control account you want to replace.
To view the available control accounts, press TAB and choose the required account.

Note

It is not possible to change the control account in the G/L account row.

End of the note.
Choose Add.

Result

The system posts the journal entry to the selected control account.

More Information

Journal Entry