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Procedure documentationUsing Enterprise Search Locate this document in the navigation structure

Prerequisites

User has authorizations for the business objects and documents in SAP Business One, version for SAP HANA.

The General Authorizations and Data Ownership Authorizations settings in SAP Business One, version for SAP HANA apply to the enterprise search. When you perform a search, the application displays search results containing only the fields of business objects for which you have authorization and documents for which you have permission.

Example Example

In SAP Business One, version for SAP HANA, the user setting in   Administration   System Initialization   Authorizations   General Authorizations   Purchasing - A/P   Purchase Order   is No Authorization. When the user performs an enterprise search, purchase orders are not shown in the search results.

End of the example.

Example Example

In SAP Business One, version for SAP HANA, the setting in   Administration   System Initialization   Authorizations   Data Ownership Authorizations   A/P Invoice   Peer   is None. When a user performs an enterprise search, the A/P Invoices whose owners share the same manager as the user are not shown in the search results.

End of the example.

Procedure

  1. Start SAP Business One, version for SAP HANA.

    To log on, enter your SAP Business One, version for SAP HANA user ID and password.

  2. Click the icon on the left side of the Search box, and select the Search Data radio button.

    A list of all business object types in SAP Business One, version for SAP HANA appears under Search Data. By default, all object types are selected.

  3. [Optional] Deselect the business object types that you do not want to search against.

  4. In the Search box, enter your search query and choose the Search button.

Example Example

Enterprise search uses the following syntax:

  • Space – the application searches for results that contain all the terms in the search query.

    For example, if you enter DVD VCD, the search results are the records containing both DVD and VCD.

  • OR operator – the application searches for results that contain either of the terms in the search query.

    For example, if you enter DVD OR VCD, the search results are the records containing either DVD or VCD.

  • Exclude terms (-) – the application searches for results that contain all the terms in the search query but excludes results with terms preceded by a minus sign.

    For example, if you enter DVD - VCD, the search results are the records containing DVD but without VCD.

  • Phrase search ("") – the application searches for results that contain the exact terms in the search query in the exact order.

    For example, if you enter "DVD-VCD", the search results are the records containing DVD-VCD.

End of the example.

Result

The search results are displayed in the Search Result window. The search query is shown above the search results.

The Search Result window can contain 10, 20, or 40 results on each page. You can change this setting by clicking the number you want in the upper-right corner of the window. To navigate to a specific page, click the page number in the lower-right corner.

Each result contains a business object type hyperlink. You can click the hyperlink to show only the results of that object type. The selected object type is displayed as a tab at the top of the search results. You can close the tab to restore to the original search results.

Each search result is linked to the related object in the SAP Business One, version for SAP HANA client. You can place your mouse cursor over a search result to view some information of the object, or click the business object name to view the complete window.

In each search result, you can choose the Find Related button to see the business objects related to this search result, and can go on and on.